Document Associate

AppleOne Employment Services; Seattle (WA); On-site; USD 26,000 - 41,000; Full time

Job summary

AppleOne Employment Services in Seattle, WA is seeking a Document Associate to support daily document scanning, records preparation, mail handling, and general facility support. The role offers a stable Monday–Friday schedule and a pathway to long-term administrative and records management experience with a collaborative team.

Responsibilities include prepping, scanning, QC, indexing, sorting mail, delivering packages, operating high‑volume scanners and mail equipment, and assisting with room

Responsibilities

• Document Scanning & Processing: Prep, scan, perform quality control (QC), and properly index or dispose of large volumes of physical records.
• Mail & Package Operations: Sort incoming mail, deliver packages across office floors, and handle outgoing shipments.
• Facility Support: Assist the hoteling team with room checks, office setups, and collecting shredding bins.
• Equipment Operation: Maintain and operate high-volume copiers, scanners, and mail equipment; clear paper jams and monitor supply levels.

Job description

Job Summary

The Document Associate will support daily document scanning, records preparation, mail handling, package delivery, and general facility support. This position offers a consistent Monday through Friday schedule, exposure to office operations, and the opportunity to build long-term administrative and records management experience with a supportive team.

Key Responsibilities

• Prepare, scan, quality check, index, and properly process large volumes of physical records.
• Sort incoming mail, distribute office packages, and support outgoing shipment activities.
• Operate and maintain high-volume scanners, copiers, and mailroom equipment.
• Clear paper jams, monitor equipment supplies, and report service or maintenance needs.
• Assist with facility support tasks, including room checks, office setups, and shredding bin collection.
• Follow established procedures to ensure accuracy, confidentiality, and timely completion of document workflows.

Compensation and Benefits

• Pay: $22.00 per hour.
• Job Type: Temp-to-Hire.
• Schedule: Monday through Friday, 8:00 AM to 4:30 PM.
• Location: Seattle, WA.

Duration

Temp to Hire

Shift

8 AM - 4:30 PM Monday - Friday

Key Responsibilities

• Document Scanning & Processing: Prep, scan, perform quality control (QC), and properly index or dispose of large volumes of physical records.
• Mail & Package Operations: Sort incoming mail, deliver packages across office floors, and handle outgoing shipments.
• Facility Support: Assist the hoteling team with room checks, office setups, and collecting shredding bins.
• Equipment Operation: Maintain and operate high-volume copiers, scanners, and mail equipment; clear paper jams and monitor supply levels.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.