Administrative Operations Associate

AppleOne Employment Services; Gainesville (FL); On-site; USD 22,000 - 30,000; Full time

Job summary

AppleOne Employment Services is seeking an Administrative Operations Associate for a contract opportunity in Gainesville, FL. The role focuses on document management, back-office support, data accuracy, and processing service requests in a structured, fast-paced environment.

You will help with transaction-related tasks, maintain confidentiality of sensitive information, and support cross-functional operations on a Monday–Friday schedule through April 2027, with potential extension.

Qualifications

• Detail-oriented administrative professional with focus on document management and accuracy.
• Experience supporting back-office operations and service request processing.
• Ability to handle confidential information and work in a structured environment.

Responsibilities

• Retrieve completed forms from vendor websites and upload documents for service request processing.
• Organize, store, and maintain documents in designated folders for accuracy and compliance.
• Create and manage service requests to track workflow status and timely processing.
• Assist with basic service requests, including account maintenance and money movement support.
• Support special projects and process improvement initiatives to increase workflow efficiency.
• Maintain confidentiality and accuracy when handling sensitive financial and client information.

Skills

Detail orientation

Document management

Data accuracy

Administrative support

Job description

Job Summary

We are seeking a detail-oriented Administrative Operations Associate for a contract opportunity in Gainesville, FL within the financial services industry. This role is ideal for an organized administrative professional who enjoys document management, operational support, data accuracy, and working in a structured, fast-paced environment. As an Administrative Operations Associate, you will support day-to-day back-office operations by managing documents, creating service requests, assisting with transaction-related tasks, and helping ensure workflows are completed accurately and on time. This opportunity offers a stable Monday-Friday schedule, long-term contract potential, and the chance to work with a collaborative operations team that values accuracy, professionalism, and reliable support.

Key Responsibilities

• Retrieve completed forms from vendor websites and upload documents for service request processing.
• Organize, store, and maintain documents in designated folders to support accurate record-keeping and compliance.
• Create and manage service requests to track workflow status and ensure timely processing.
• Assist operational departments with basic service requests, including account maintenance and money movement support.
• Support special projects and process improvement initiatives focused on workflow efficiency.
• Maintain confidentiality and accuracy when handling sensitive financial and client-related information.

Compensation and Benefits

• Pay: $19.00 per hour.
• Schedule: Monday-Friday, 8:00am to 5:00pm.
• Location: Gainesville, FL.
• Job Type: Contract/Temporary.
• Contract Duration: Through April 2027, with possibility of extension.
• Industry: Financial Services.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.