HR Administrative Assistant

AppleOne Employment Services; Novato (CA); On-site; USD 48,000 - 65,000; Full time

Job summary

AppleOne Employment Services is seeking a detail-oriented HR Administrative Assistant to support Human Resources, Training, and front desk operations in a fast-paced environment.

The ideal candidate has 3–5 years of admin or HR support experience, a Bachelor's degree or equivalent, and strong communication and organizational skills. Proficiency with Microsoft Office is required, and confidentiality is essential.

Qualifications

• 3–5 years of administrative or HR support experience.
• Bachelor's degree or equivalent combination of education and experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook, and Access).
• Strong communication, organizational, and multitasking skills.
• Ability to prioritize deadlines while maintaining accuracy and confidentiality.
• Team-oriented with excellent customer service skills.

Responsibilities

• Provide administrative support to Human Resources and Training
• Prepare onboarding, benefits, and employee documentation
• Process invoices, expense reports, and benefits-related paperwork
• Coordinate employee recognition programs and HR projects
• Manage department communications and presentations
• Provide receptionist support, including answering phones and greeting visitors
• Coordinate meeting rooms, office supplies, and training events
• Maintain accurate records and ensure confidentiality

Skills

Communication

Organizational skills

Multitasking

Customer service

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Seeking a detail-oriented Human Resources Administrative Assistant to support HR, Training, and front desk operations. This is an excellent opportunity for an organized professional who enjoys variety, thrives in a fast-paced environment, and handles confidential information with discretion.

Responsibilities

• Provide administrative support to Human Resources and Training
• Prepare onboarding, benefits, and employee documentation
• Process invoices, expense reports, and benefits-related paperwork
• Coordinate employee recognition programs and HR projects
• Manage department communications and presentations
• Provide receptionist support, including answering phones and greeting visitors
• Coordinate meeting rooms, office supplies, and training events
• Maintain accurate records and ensure confidentiality

Qualifications

• 3–5 years of administrative or HR support experience
• Bachelor's degree or equivalent combination of education and experience
• Proficiency with Microsoft Office (Word, Excel, Outlook, and Access)
• Strong communication, organizational, and multitasking skills
• Ability to prioritize deadlines while maintaining accuracy and confidentiality
• Team-oriented with excellent customer service skills

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.