Office Services Coordinator

Gainor; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

A premiere international law firm is seeking an Office Services Coordinator to manage the Office Services team in Manhattan. This role involves coordinating events, maintaining supply inventory, and providing clerical support. The ideal candidate will have a Bachelor's degree and 3-5 years of relevant experience, with strong organizational and communication skills.

Qualifications

• 3 – 5 years of experience in a law firm or professional services environment.
• Ability to lift and carry boxes weighing up to 30 pounds.
• Experience with digitizing tools and electronic records.

Responsibilities

• Manage the Office Services team and prioritize tasks daily.
• Collaborate with coordinators for meeting room bookings and event support.
• Maintain supply inventory and cleanliness of office spaces.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Flexibility

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Our client, a premiere international law firm, is seeking an Office Services Coordinator to join the team. This position is 5 days a week on-site at their beautiful office in Manhattan.Job Responsibilities

• Manage the Office Services team and prioritize the team’s tasks daily

• Collaborate with other coordinators to provide assistance with meeting room bookings, room stocking, set up, clean up, etc.

• Work with Facilities Supervisor to coordinate events and large meetings

• Provide support for firm events (set-up, clean-up, etc)

• Maintain supply inventory and order as needed

• Organize supply rooms, pantries, closets, and storage

• Maintain cleanliness of hoteling offices

• Review and submit vendor invoices

• Assist with finance related tasks as needed

• Develop manuals and guides for the Office Services Department

• Maintain electronic records in the document management system

• Provide clerical support

• Scan and digitize documents

• Travel to and liaise with vendors as needed

• Place service calls as needed for different facilities needs

• Provide Notary and witness services

• Perform other duties as assigned

Skills and Qualifications

• Bachelor’s Degree

• 3 – 5 years of experience, preferably in a law firm, financial services, or other professional services environment

• Flexibility to work overtime as needed

• Proficient in Microsoft Office Suite

• Ability to work across different devices as well as with digitizing tools

• Strong interpersonal, written, and verbal communication skills

• Ability to lift and carry boxes weighing up to 30 pounds as well as reach shelves up to 8 feet high

• Ability to travel to different locations to assist with client and firm needs

• Attention to detail and organizational skills

Salary: $80,000 - $90,000 based on experienceGainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.