Administrative Assistant

Gainor; New York (NY); On-site; USD 80,000 - 85,000; Full time

Job summary

A leading international law firm is seeking an Administrative Assistant to support their attorneys in a hybrid role. The position requires strong organizational and communication skills, along with 3-5 years of administrative experience. Responsibilities include managing calendars, scheduling meetings, and maintaining office systems. This role offers a competitive salary and the opportunity to work in a dynamic legal environment.

Qualifications

• 3-5 years of administrative experience required.
• Legal background preferred.
• Flexible for overtime.

Responsibilities

• Utilize Microsoft Word to input documentation and correspondences.
• Manage calendar and deadline systems.
• Schedule appointments and meetings.

Skills

Interpersonal skills

Organizational skills

Written communication

Oral communication

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

InTapp

Job description

Job Title: Administrative Assistant

Our client, a premiere international law firm, is seeking an Administrative Assistant to support a group of their attorneys. This position is hybrid and based 4 out of 5 days per week at their Manhattan office.

Job Responsibilities

1. Utilize Microsoft Word to input documentation and correspondences
2. Enter attorney time using InTapp
3. Screen phone calls and accurately record and relay messages
4. Sort and deliver mail efficiently
5. Manage calendar and deadline systems
6. Schedule appointments and meetings
7. Arrange travel
8. Maintain file system
9. Operate standard office equipment
10. Observe confidentiality
11. Perform other duties as assigned

Skills and Qualifications

1. 3-5 years of administrative experience
2. Flexible for overtime
3. Legal background is preferred
4. Bachelor’s degree is preferred
5. Knowledge of MS Office (Word, Excel)
6. Ability to proofread written materials
7. Strong interpersonal and organizational skills
8. Excellent written and oral communication skills

Salary Range

$80,000 - $85,000 + Paid OT and Bonus

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.