Office Services Coordinator

Gainor Staffing; New York (NY); On-site; USD 60,000 - 63,000; Full time

Job summary

A leading law firm in New York City is seeking an Office Services Coordinator for a fully on-site role. You will coordinate mailroom operations, manage office setups, and ensure responsive, professional service to internal clients. This position requires at least one year of relevant experience and offers a salary between $60,000 and $63,000 annually based on experience.

Qualifications

• At least one year of experience in office services, administration, events, or similar.
• Able to lift and move up to 50 pounds regularly.
• Comfortable working in a fast-paced environment.

Responsibilities

• Coordinate mailroom operations including sorting and delivering packages.
• Manage messenger services for internal errands and deliveries.
• Support office setups, furniture moves, and event preparation.

Skills

Organizational skills

Verbal communication

Detail-oriented

Flexibility

Job description

Our client is a leading law firm with offices across the country. They are seeking an Office Services Coordinator to join the team. The position is fully on-site at their beautiful office in Midtown Manhattan.

Who You Are

• You have at least one year of experience in office services, administration, events, or similar
• Comfortable working in a fast-paced environment with flexibility for early, late, or weekend events
• Able to lift and move up to 50 pounds regularly and stay on your feet for extended periods
• Detail-oriented with strong organizational skills and a professional demeanor
• Skilled in verbal communication and able to interact effectively with internal clients
• Committed to maintaining confidentiality and delivering exceptional service

What You’ll Do

• Coordinate mailroom operations including sorting, delivering, and preparing outgoing packages
• Manage messenger services for internal errands and external deliveries
• Support office setups, furniture moves, and event preparation and breakdown
• Handle document management and data entry tasks accurately
• Oversee copy, scanning, and printing projects while ensuring equipment is in good working order
• Maintain supply rooms and ensure copy areas are stocked
• Assist with conference room requests, food deliveries, and meeting setups
• Keep pantry and kitchen areas organized, stocked, and clean

What Success Looks Like

• Mail and package deliveries are timely and accurate
• Conference rooms and events are set up seamlessly with all details handled
• Office spaces and supply areas remain organized and fully stocked
• Copy and scanning projects meet deadlines without errors
• Internal clients receive responsive, professional service every time

Salary Range:

$60,000 – 63,000 annually, based on experience

Location:

New York, NY – On site

EEO Statement

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.