Office Services Assistant

Gainor Staffing; New York (NY); On-site; USD 33,062 - 34,440; Full time

Job summary

A leading staffing agency in New York City is looking for an Office Services Assistant to support daily office operations. This role requires a college degree or being in the process of obtaining one, along with some experience in office services. You will manage mail, supplies, and assist attorneys, ensuring high-quality support. This position is fully on site four days a week in NYC, offering a pay range of $24-25 per hour based on experience.

Qualifications

• Experience in office services is a plus.
• Tech-savvy with basic proficiency in office equipment.
• Must hold a college degree or be in process of obtaining one.

Responsibilities

• Support day-to-day office operations including mailroom, supplies, and vendor coordination.
• Manage incoming and outgoing mail for court filings.
• Maintain inventory of office supplies and ensure timely replenishment.
• Assist with conference room scheduling and set-up.
• Support attorneys with printing, scanning, and document preparation.
• Ensure compliance with document retention policies.

Skills

Office services experience

Tech-savvy with office equipment

Desire to learn and grow

Education

College degree or in process of obtaining

Job description

Office Services Assistant

Our client is a top New York City law firm. They are seeking an Office Services Assistant to join the team. This is an excellent opportunity to get your foot in the door at a highly respected firm and grow your career!

Who You Are

• You hold a college degree or are in process of obtaining your degree
• You have some experience in office services and a desire to learn and grow
• Tech‑savvy with basic proficiency in office equipment and document management systems

What You’ll Do

• Support day‑to‑day office operations including mailroom, supplies, and vendor coordination
• Manage incoming and outgoing mail, courier services, and document deliveries for court filings (including performing court runs)
• Maintain inventory of office supplies and ensure timely replenishment
• Assist with conference room scheduling and set‑up for client meetings
• Support attorneys and staff with printing, scanning, copying, and bulk document preparation
• Ensure compliance with document retention and confidentiality policies
• Liaise with building management and service providers for maintenance and repairs

What Success Looks Like

• Attorneys and staff consistently receive reliable high‑quality support
• Mail, deliveries, and document handling are accurate, timely, and secure
• Inventory and vendor relationships are managed efficiently
• Clients experience a professional, well‑organized environment during visits

Pay Rate Range

$24-25 per hour, based on experience

Role Details

Fully on site in NYC – Four days per week (M‑Th). Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.