Legal Secretary

Gainor; New York (NY); On-site; USD 95,000 - 120,000; Full time

Job summary

A premiere international law firm is seeking a Legal Secretary to support a managing partner in a hybrid role based in Manhattan. The position involves calendar management, travel arrangements, and various administrative tasks, requiring strong communication skills and experience in a similar role.

Qualifications

• 3-5 years of administrative experience required.
• Excellent communication skills essential.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Manage calendar and schedule meetings.
• Arrange domestic and international travel.
• Track and submit expense reports.

Skills

Administrative experience

Excellent written communication

Excellent verbal communication

Multi-tasking

Time management

Confidentiality

Positive attitude

Education

Bachelor’s degree

Tools

Outlook

Word

Excel

PowerPoint

Chrome River

InTapp

Job description

Our client, a premiere international law firm, is seeking aLegal Secretaryto support one of their managing partners. The position ishybridand based 4 out of 5 days per week at their office inManhattan.Job Responsibilities

• Calendar management including scheduling meetings, appointments, and calls with internal and external stakeholders
• Read and prioritize incoming emails
• Arrange domestic and international travel (booking flights, accommodations, transportation, and itineraries)
• Track and submit expense reports using Chrome River and ensuring compliance with firm policies
• Screen phone calls and answer or prioritize accordingly
• Assist with special projects, including but not limited to data analysis, research, presentation development, and follow-up on other tasks
• Input attorney time entries using InTapp
• Perform other duties as assigned

Skills and Qualifications

• 3-5 years of administrative experience
• Bachelor’s degree preferred
• Excellent written and verbal communication
• Ability to multi-task and manage time effectively to handle multiple priorities and deadlines
• Proficient in Outlook, Work, Excel, and PowerPoint
• Understand the importance of confidentiality when handling sensitive information
• Ability to operate standard office equipment
• Flexibility for overtime
• Maintain professional demeanor and have a positive attitude

Salary Range: $95,000 - $120,000 based on experienceGainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.