Corporate Events & Hospitality Coordinator

Gainor Staffing; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

A prominent law firm in New York City is hiring a Corporate Events & Hospitality Coordinator to oversee corporate events and meetings. This role requires at least 1 year of experience in event coordination, particularly within a corporate setting. The successful candidate will manage conference room schedules, ensure hospitality readiness, and maintain vendor relations. This position offers a salary range of $55,000 – 70,000 annually, and requires on-site presence 5 days a week.

Qualifications

• 1+ years of experience coordinating meetings and events in a corporate environment.
• Must have conference room management and scheduling experience.
• Highly organized with strong attention to detail across scheduling, logistics, and documentation.

Responsibilities

• Set up and reset meeting spaces for internal and client-facing events.
• Manage conference room calendars and ensure daily hospitality readiness.
• Work with external vendors to secure services and confirm timely delivery.

Skills

event coordination

conference room management

strong attention to detail

communication skills

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Zoom

Job description

Our client is a law firm with offices across the United States. They are seeking a Corporate Events & Hospitality Coordinator to join the team. The position is on site 5 days per week at their beautiful office in New York City.

Who You Are

• 1+ years of experience coordinating meetings and events in a corporate environment
• Must have conference room management and scheduling experience
• Comfortable working directly with attorneys, executives, clients, and external partners
• Highly organized with strong attention to detail across scheduling, logistics, and documentation
• Proficient in Microsoft Excel, Outlook, Teams, and Zoom

What You’ll Do

• Set up and reset meeting spaces, arranging catering, materials, and room configurations for internal and client-facing events
• Manage conference room calendars and ensure daily hospitality readiness and supply levels
• Maintain RSVP lists, vendor records, receipts, and shared documentation systems
• Work with external vendors to secure services and confirm timely delivery
• Assist with firm initiatives including community programs, employee engagement efforts, holiday events, fundraisers, and conferences

Salary Range: $55,000 – 70,000 annually, based on experience

Location: New York, NY – On site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.