Office Receptionist & Operations Specialist

Talentify; Washington (District of Columbia); On-site; USD 36,000 - 40,000; Part time

Job summary

Aston Carter in Washington, DC is seeking a part-time Office Receptionist and Operations Assistant to support front desk duties, everyday admin, and the upcoming office move. You’ll welcome visitors, manage calls, and coordinate room setups.

The role requires 2+ years of office experience, strong MS Office skills, and a professional, friendly presence. You will handle data entry, postage, deliveries, and assist with moving furniture as part of the relocation project.

Qualifications

• 2+ years of office experience in a reception, administrative support, or front desk role.
• Proficient in Microsoft Outlook, Word, and Excel.
• Professional demeanor with strong verbal and written communication.
• Ability to multitask in a busy front desk environment.

Responsibilities

• Greet visitors in a professional and friendly manner and ensure they feel welcomed upon arrival.
• Answer and route incoming phone calls, respond to emails, and manage front desk communications efficiently.
• Manage deliveries, mail, and packages, ensuring timely distribution to the appropriate staff members.
• Respond promptly to staff requests and provide general administrative support as needed.
• Maintain an organized and clean reception area, café, conference rooms, supply areas, and other shared spaces.
• Monitor office inventory, restock supplies to prevent shortages.
• Prepare and set up conference rooms for meetings and coordinate room configurations.
• Coordinate meeting setups based on staff and visitor needs; ensure spaces are ready in advance.
• Perform data entry and filing tasks to support office records.
• Assist with office move projects, including organizing, packing, and disposal of items.
• Move and handle heavy items, furniture, and boxes safely as part of relocation.
• Multitask at the front desk managing calls, emails, visitors, and staff requests.
• Communicate status and needs clearly to colleagues.

Skills

Front desk presence

Customer service

Multitasking

Professional demeanor

Verbal and written communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Aston Carter in Washington, DC is seeking a part-time Office Receptionist and Operations Assistant to support front desk duties, everyday admin, and the upcoming office move. You’ll welcome visitors, manage calls, and coordinate room setups.

The role requires 2+ years of office experience, strong MS Office skills, and a professional, friendly presence. You will handle data entry, postage, deliveries, and assist with moving furniture as part of the relocation project.