Front Desk & Office Support Specialist

Talentify; Millington (TN); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

PTO

Vacation

401k Plan with automatic company con­-

Life Insurance

Health Insurance

Vision Insurance

Dental Insurance

Short- & Long-Term Disability

Job summary

The Front Desk Administrative Assistant at Aston Carter provides essential administrative and customer service support by answering phone calls, scheduling meetings, greeting and directing visitors, and coordinating a variety of office activities.

This role supports multiple departments with purchasing, scheduling, customer correspondence, and documentation, while working within company systems to help ensure smooth daily operations.

Qualifications

• High school diploma or equivalent.
• Some college coursework preferred.
• Prior administrative or office support experience.
• Ability to learn and navigate new software systems and office technologies.
• Strong time management skills and the ability to work independently.
• Professional, courteous, and service-oriented demeanor.

Responsibilities

• Answer phone calls and route to appropriate team members or departments.
• Schedule meetings and calendar events with accurate coordination.
• Greet visitors and direct them within the office.
• Support purchasing, scheduling, and customer correspondence.
• Use CRM, ERP, scheduling software, and timekeeping systems.
• Process documentation requests and arrange field equipment.
• Assist with invoicing and data entry tasks.
• Maintain accurate records and documentation for operations.
• Provide courteous customer service to staff and customers.
• Collaborate to ensure office processes run smoothly and meet deadlines.

Skills

Customer service

Microsoft Office

Scheduling

Data entry

Time management

Communication skills

Documentation

Education

High school diploma

Some college coursework

Tools

CRM

ERP

Scheduling software

Timekeeping software

Microsoft Teams

Job description

The Front Desk Administrative Assistant at Aston Carter provides essential administrative and customer service support by answering phone calls, scheduling meetings, greeting and directing visitors, and coordinating a variety of office activities.

This role supports multiple departments with purchasing, scheduling, customer correspondence, and documentation, while working within company systems to help ensure smooth daily operations.