Administrative Coordinator — Programs, Budgets & Campus Events

Washington University in St. Louis; St. Louis (MO); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Vacation days & holidays

Health insurance

Metro transit U-Pass

403(b) retirement plan

Job summary

Washington University in St. Louis seeks an experienced administrative support professional to help manage day-to-day office operations and support program activities. The role involves handling budgets, payroll data entry in Workday, and coordinating courses and events with vendors.

The position requires strong computer skills, attention to detail, and the ability to advise students and faculty. A Bachelor's degree is preferred, with opportunities for growth within WashU.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Strong computer skills including MS Office and data entry.
• Ability to manage multiple tasks with accuracy and attention to detail.

Responsibilities

• Coordinates and performs daily tasks to ensure the administrative office runs smoothly and assists in program/project development.
• Assists with developing budgets, monitors expenditures, enters payroll information in Workday and runs reports; processes various financial documents.
• Provides advising to students and faculty; manages student registrations and course listings in relevant databases; supports course offerings formatting.
• Plans logistics and provides administrative support for program courses, meetings, and events including vendor negotiations and budget oversight.
• Coordinates and updates communications for the department including emails, notices, and website content.
• Provides general scheduling and travel arrangement support.
• Performs other duties as assigned.

Skills

Computer Applications

Computer Literacy

Detail-Oriented

Interpersonal Communication

Office Procedures

Organizing

Software Program

Education

Bachelor's degree

Tools

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Washington University in St. Louis seeks an experienced administrative support professional to help manage day-to-day office operations and support program activities. The role involves handling budgets, payroll data entry in Workday, and coordinating courses and events with vendors.

The position requires strong computer skills, attention to detail, and the ability to advise students and faculty. A Bachelor's degree is preferred, with opportunities for growth within WashU.