Office & Programs Administrator — Nonprofit

Welllife Network Inc; New York (NY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision

401k retirement plan

Paid time off

Holiday & personal days

Wellness program

Professional development

Job summary

WellLife Network is seeking an organized Office Manager to oversee nonclinical operations at ACT. You’ll provide receptionist support, coordinate communications with clients and teams, and assist with budgeting and reporting using the Vello Health system.

Responsibilities include scheduling, records requests, data entry into EHR, confidentiality, and log maintenance. This role supports a compassionate, community-focused organization serving youth and families in New York.

Qualifications

• Valid NYS driver’s license for at least 1 year.
• Bachelor’s degree in Social Services or related field preferred.
• Minimum Associate Degree required.
• Experience in a supervisory position and/or experience working with DD populations.

Responsibilities

• Organize, coordinate and monitor all nonclinical operations.
• Provide receptionist duties and handle client communications.
• Maintain accounting and budget records for programs.
• Input admissions, discharges and insurance information into the EHR.
• Prepare letters for records requests and maintain request logs.

Skills

Organizational skills

Communication

Customer service

Education

Associate Degree

Bachelor's Degree (Social Services or related)

NYS driver's license

Tools

Vello Health software

Job description

WellLife Network is seeking an organized Office Manager to oversee nonclinical operations at ACT. You’ll provide receptionist support, coordinate communications with clients and teams, and assist with budgeting and reporting using the Vello Health system.

Responsibilities include scheduling, records requests, data entry into EHR, confidentiality, and log maintenance. This role supports a compassionate, community-focused organization serving youth and families in New York.