Part-Time Admin Specialist: Front Desk & Office Support

Haley & Aldrich Inc.; Holicong (PA); On-site; USD 19,000 - 30,000; Part time

Job summary

Haley & Aldrich is seeking a Staff Administrative Assistant 2 for our Holicong, PA office. This part-time role (approximately 20 hours per week) will be the friendly face of the company, handling front desk duties, coordinating meetings, and providing essential administrative support to teams across the nationwide office.

The ideal candidate brings at least 2 years of corporate experience, strong attention to detail, excellent written and verbal communication, and proficiency with Word, Excel,

Qualifications

• A minimum of 2 years of corporate work experience.
• Strong attention to detail to deliver high-quality work products.
• Excellent verbal and written communication with interpersonal skills.
• Proficiency with Word, Excel, PowerPoint, Outlook and Adobe Acrobat Pro XI.
• Intermediate skills with SharePoint and MS Project.

Responsibilities

• Serve as the face of the company, greeting visitors and routing calls with professionalism.
• Provide general front desk and administrative support to ensure timely, high-quality deliverables.
• Coordinate meetings, teleconferences, and MS Teams events, including catering and equipment setup.
• Support document creation, editing, and quality review for consistency and grammar.
• Maintain office common areas and assist with facilities liaison duties as needed.

Skills

Detail-oriented

Communication skills

Microsoft Office

SharePoint

MS Project

Adobe Acrobat Pro XI

Executive support

Time management

Reception/front desk

Client service

Tools

Microsoft Office Suite

Job description

Haley & Aldrich is seeking a Staff Administrative Assistant 2 for our Holicong, PA office. This part-time role (approximately 20 hours per week) will be the friendly face of the company, handling front desk duties, coordinating meetings, and providing essential administrative support to teams across the nationwide office.

The ideal candidate brings at least 2 years of corporate experience, strong attention to detail, excellent written and verbal communication, and proficiency with Word, Excel,