Office & Operations Specialist

Harvard Maintenance, Inc.; Decherd (TN); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Benefit package with medical, dental,

401K Savings Plan

Job summary

Harvard Maintenance, Inc. seeks an Administrative Assistant to support the Office, handling general tasks, answering calls, labor tracking, and coordinating with Operations. This role follows documented processes to ensure timely, accurate daily tasks.

The ideal candidate has an Associate degree or equivalent, 3–5 years of admin experience, exceptional communication, judgment, and relationship-building across the Doobin Family Companies. Join a team that values reliability and service.

Qualifications

• Associates Degree in related field or equivalent experience.
• A minimum of three - five years administrative experience.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment and make decisions in a manner consistent with the essential job functions.
• Ability to interact with all levels of management throughout the Doobin Family Companies.
• Ability to build and maintain positive relationships internally and externally.
• Self-starter with excellent dependability and integrity.

Responsibilities

• Management of office related tasks.
• Serves as point of contact for Operations department in-coming calls. Forwards calls to appropriate staff member or resolves client/employee issues as needed
• Responsible for labor tracking
• Assists regional team with processing of requests
• Cover switchboard
• Other duties as assigned

Skills

Excellent written and verbal c ommun

Ability to interact with all levels of

Self-starter with dependability and

Education

Associate's Degree in related field or equivalent experience

Job description

Harvard Maintenance, Inc. seeks an Administrative Assistant to support the Office, handling general tasks, answering calls, labor tracking, and coordinating with Operations. This role follows documented processes to ensure timely, accurate daily tasks.

The ideal candidate has an Associate degree or equivalent, 3–5 years of admin experience, exceptional communication, judgment, and relationship-building across the Doobin Family Companies. Join a team that values reliability and service.