Office Administrator-38884

Harvard Maintenance; Decherd (TN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Long-term Disability

401(k) Plan

Job summary

Harvard Maintenance is seeking an experienced administrative professional to support our Office in Decherd, Tennessee. You will perform general office tasks, follow documented processes, and collaborate with teams to ensure timely and accurate handling of routine duties.

Includes managing calls, assisting regional requests, tracking labor, and covering the front desk. Requires an associate degree or equivalent experience and 3–5 years of admin experience.

Qualifications

• Associate Degree in related field or equivalent experience.
• A minimum of three - five years administrative experience.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment and make decisions in a manner consistent with the essential job functions.
• Ability to interact with all levels of management throughout the Doobin Family Companies.
• Self-starter with excellent dependability and integrity.

Responsibilities

• Management of office related tasks.
• Serves as point of contact for Operations department in-coming calls; forwards to staff or resolves issues.
• Responsible for labor tracking.
• Assists regional team with processing of requests.
• Cover switchboard.
• Other duties as assigned.

Skills

Office administration

Communication

Team collaboration

Problem solving

Education

Associate Degree in related field

Tools

Microsoft Office

Labor tracking software

Job description

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life

This position will support the Office by assisting with general and basic office related tasks and resolving issues. Follows existing documentation, process flows, and standard operating procedures to complete routine day-to-day tasks. Works closely with other team members to ensure day-to-day tasks associated with customer are performed in a timely and accurate manner.

• Management of office related tasks.
• Serves as point of contact for Operations department in-coming calls. Forwards calls to appropriate staff member or resolves client/employee issues as needed
• Responsible for labor tracking
• Assists regional team with processing of requests
• Cover switchboard
• Other duties as assigned
• Associates Degree in related field or equivalent experience
• A minimum of three - five years administrative experience
• Excellent written and verbal communication skills
• Ability to exercise sound judgment and make decisions in a manner consistent with the essential job functions
• Ability to interact with all levels of management throughout the Doobin Family Companies
• Ability to build and maintain positive relationships internally and externally
• Self-starter with excellent dependability and integrity

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we’ll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance. Learn more about our company and culture, and be part of something extraordinary.

www.harvardmaint.com

• Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.