HR & Office Coordinator: Recruit & Onboard

Harvard Maintenance, Inc.; Detroit (MI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

401K plan

Paid time off

Job summary

Harvard Maintenance, Inc. is seeking an Office Coordinator / Recruiting & HR Administrator to support our Detroit-area operations.

This role blends front-desk duties with full-cycle recruiting, onboarding, and HR support for a fast-paced environment. You will work closely with local leadership, the Regional HR Generalist, and the Recruiting Manager to staff hourly roles, manage employee records, and ensure compliance with hiring regulations.

Qualifications

• 2+ years of administrative, recruiting, HR, or office coordination experience preferred.
• Experience with high-volume recruiting or staffing environments strongly preferred.
• Knowledge of onboarding, background checks, I-9/E-Verify processes, and employment documentation preferred.
• Experience working in a union environment is a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience with ATS and HRIS platforms preferred, iCIMS highly preferred.

Responsibilities

• Office Administration & Reception: manage front desk, greet guests, answer phones, and coordinate inquiries.
• Recruiting & Talent Acquisition: source candidates, conduct screening calls, coordinate interviews and events.
• Human Resources Support: onboarding and HR inquiries, policy compliance support.
• Union Administration Support: PTO tracking, union documentation, and reporting.

Skills

Administrative experience

Recruiting

HRIS systems

iCIMS

Microsoft Office

Tools

iCIMS

Winteam

Microsoft Office

Job description

Harvard Maintenance, Inc. is seeking an Office Coordinator / Recruiting & HR Administrator to support our Detroit-area operations.

This role blends front-desk duties with full-cycle recruiting, onboarding, and HR support for a fast-paced environment. You will work closely with local leadership, the Regional HR Generalist, and the Recruiting Manager to staff hourly roles, manage employee records, and ensure compliance with hiring regulations.