Office Administrator-38884

Harvard Maintenance, Inc.; Decherd (TN); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Benefit package with medical, dental,

401K Savings Plan

Job summary

Harvard Maintenance, Inc. seeks an Administrative Assistant to support the Office, handling general tasks, answering calls, labor tracking, and coordinating with Operations. This role follows documented processes to ensure timely, accurate daily tasks.

The ideal candidate has an Associate degree or equivalent, 3–5 years of admin experience, exceptional communication, judgment, and relationship-building across the Doobin Family Companies. Join a team that values reliability and service.

Qualifications

• Associates Degree in related field or equivalent experience.
• A minimum of three - five years administrative experience.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment and make decisions in a manner consistent with the essential job functions.
• Ability to interact with all levels of management throughout the Doobin Family Companies.
• Ability to build and maintain positive relationships internally and externally.
• Self-starter with excellent dependability and integrity.

Responsibilities

• Management of office related tasks.
• Serves as point of contact for Operations department in-coming calls. Forwards calls to appropriate staff member or resolves client/employee issues as needed
• Responsible for labor tracking
• Assists regional team with processing of requests
• Cover switchboard
• Other duties as assigned

Skills

Excellent written and verbal c ommun

Ability to interact with all levels of

Self-starter with dependability and

Education

Associate's Degree in related field or equivalent experience

Job description

Life at Harvard

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life:

This position will support the Officeby assisting with general and basic office related tasks and resolving issues. Follows existing documentation, process flows, and standard operating procedures to complete routine day-to-day tasks. Works closely with other team members to ensure day-to-day tasks associated with customer are performed in a timely and accurate manner.

What you’ll do as an Exceptional Team Member

• Management ofoffice related tasks.
• Serves as point of contact for Operations department in-coming calls. Forwards calls to appropriate staff member or resolves client/employee issues as needed
• Responsible for labor tracking
• Assists regional team with processingof requests
• Cover switchboard
• Other duties as assigned

What you’ll need to be an Extraordinary Team Member

• Associates Degree in related field or equivalent experience
• A minimum of three - five years administrative experience
• Excellent written and verbal communication skills
• Ability to exercise sound judgment and make decisions in a manner consistent with the essential job functions
• Ability to interact with all levels of management throughout the Doobin Family Companies
• Ability to build and maintain positive relationships internally and externally
• Self-starter with excellent dependability and integrity

The Harvard Promise

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance. Learn more about our company and culture, and be part of something extraordinary.

www.harvardmaint.com

• Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer --- M/F/D/V