Office and HR Coordinator-39290

Harvard Maintenance; Detroit (MI); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401K plan

Job summary

Harvard Maintenance is seeking an Office Coordinator / Recruiting & HR Administrator to support our local leadership and workforce operations in Detroit. You will be the face of the office, handling front-desk duties and HR support while coordinating recruiting and onboarding.

You’ll manage high-volume recruiting for hourly roles, partner with regional HR and the Recruiting Manager, handle background checks, E-Verify, and maintain compliance.

Qualifications

• 2+ years admin/recruit/HR/office coordination experience.
• High-volume recruiting experience preferred.
• Knowledge of onboarding, background checks, I-9/E-Verify processes.
• Experience in union environment is a plus.

Responsibilities

• Serve as primary point of contact for visitors, employees, and vendors.
• Manage front desk reception and answer phones.
• Provide administrative support to office and leadership teams.
• Coordinate scheduling, documents, and office communications.
• Lead full-cycle recruiting for hourly roles and coordinate interviews.
• Support onboarding, background checks, and pre-employment steps.
• Maintain PTO and union-related administrative tasks.

Skills

Admin experience

Recruiting

HR knowledge

Office coordination

MS Office

ATS iCIMS

Confidentiality

Communication

Tools

iCIMS ATS

WinTeam

MS Office Suite

Job description

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security nited States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life

Primary focus will be to service the existing business, operationally and financially, while maintaining relationships with existing customers and developing new business where possible.

The Role

We are seeking a highly organized and people-focused Office Coordinator / Recruiting & HR Administrator to support our local leadership team and workforce operations. This role serves as the face of our office, providing administrative support, employee relations assistance, and front-desk coordination while dedicating approximately 50% of the role to full-cycle recruiting and HR support.

The ideal candidate is a proactive professional who thrives in a fast-paced environment, enjoys building relationships, and can effectively manage multiple priorities. This position partners closely with operational leadership, the Regional HR Generalist and the Recruiting Manager to support staffing, onboarding, employee administration, and workforce initiatives.

What you’ll do as an Exceptional HR and Office Coordinator

Office Administration & Reception (40%)

• Serve as the primary point of contact for visitors, employees, and vendors entering the office.
• Manage front desk reception duties, including greeting guests, answering phones, and directing inquiries.
• Provide administrative support to office and operational leadership teams.
• Maintain office supplies, files, records, and general office organization.
• Assist with scheduling meetings, preparing documents, and coordinating office communications.
• Support employee inquiries and route requests to the appropriate department or leader.

Recruiting & Talent Acquisition (Approximately 60% of Role)

• Manage full-cycle recruiting for hourly positions including General Cleaners, Supervisors, Leads, and other frontline operations roles.
• Source candidates through job boards, social media, community partnerships, referrals, networking, and local outreach efforts.
• Conduct candidate screening calls and coordinate follow-up interviews with hiring managers.
• Facilitate hiring events, job fairs, open houses, and local networking activities to build talent pipelines.
• Maintain candidate pipeline using an Applicant Tracking System (ATS) iCIMS and Winteam
• Coordinate pre-employment processes including background checks, employment verification, and onboarding requirements.
• Complete E-Verify submissions and ensure compliance with hiring regulations.
• Build relationships within the local community to support ongoing recruitment efforts.

Human Resources Support

• Assist with onboarding and new hire orientation processes.
• Assist employees with HR-related questions and direct concerns to appropriate HR partners.
• Support compliance with company policies, procedures, and employment regulations.

Union Administration Support

• Maintain and update PTO and vacation tracking calendars for union employees.
• Assist with union-related administrative documentation and reporting.
• Support adherence to collective bargaining agreement requirements as assigned.
• 2+ years of administrative, recruiting, HR, or office coordination experience preferred.
• Experience with high-volume recruiting or staffing environments strongly preferred.
• Knowledge of onboarding, background checks, I-9/E-Verify processes, and employment documentation preferred.
• Experience working in a union environment is a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience with applicant tracking systems (ATS) and HRIS platforms preferred, iCIMS highly preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and discretion.

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance.

www.harvardmaint.com

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws

USD $65,000.00/Yr.