Office Operations & Scheduling Specialist

Willow-Bridge-Property-Compan; El Segundo (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Lincoln Property Company in El Segundo, CA is seeking an Administrative Assistant to provide day-to-day support for a busy team. This 100% in-office role handles scheduling, correspondence, filing, and other clerical duties during standard business hours.

Requirements include a high school diploma and 2+ years of administrative experience (real estate preferred), strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent is required.
• 2+ years of administrative or clerical experience; commercial real estate experience preferred.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and prioritize workload independently.
• Applicants must be currently authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for assigned team members.
• Draft, proofread, and distribute correspondence, memos, and reports.
• Maintain electronic and physical filing systems in accordance with company standards.
• Process expense reports, invoices, and department purchase orders.
• Order and maintain office supplies and equipment for the team or department.
• Coordinate meeting logistics, including room scheduling, materials, and catering.
• Enter and maintain accurate data in company systems and databases.
• Support onboarding logistics for new team members as needed.
• Perform other duties and responsibilities as assigned.

Skills

Strong organizational skills

Good written and verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Lincoln Property Company in El Segundo, CA is seeking an Administrative Assistant to provide day-to-day support for a busy team. This 100% in-office role handles scheduling, correspondence, filing, and other clerical duties during standard business hours.

Requirements include a high school diploma and 2+ years of administrative experience (real estate preferred), strong organizational and communication skills, and proficiency with Microsoft Office.