In-Office Administrative Specialist

Willow-Bridge-Property-Compan; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Job summary

Lincoln Property Company is seeking an Administrative Assistant to provide day-to-day support to a team, handling scheduling, correspondence, filing, and other clerical duties.

You will manage calendars, draft memos, process invoices, and maintain filing systems in a fast-paced office environment. This role is 100% in-office with standard business hours and requires strong organization and communication skills.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative or clerical experience; commercial real estate experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and prioritize workload independently.
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for assigned team members.
• Draft, proofread, and distribute correspondence, memos, and reports.
• Maintain electronic and physical filing systems in accordance with company standards.
• Process expense reports, invoices, and department purchase orders.
• Order and maintain office supplies and equipment for the team or department.
• Coordinate meeting logistics, including room scheduling, materials, and catering.
• Enter and maintain accurate data in company systems and databases.
• Support onboarding logistics for new team members as needed.
• Perform other duties and responsibilities as assigned.

Skills

Strong organizational skills

Written and verbal communication

Multitasking and prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Lincoln Property Company is seeking an Administrative Assistant to provide day-to-day support to a team, handling scheduling, correspondence, filing, and other clerical duties.

You will manage calendars, draft memos, process invoices, and maintain filing systems in a fast-paced office environment. This role is 100% in-office with standard business hours and requires strong organization and communication skills.