Executive Assistant & Office Operations Lead

Willow-Bridge-Property-Compan; Coral Gables (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Company-Paid Life insurance

401(k) retirement plan

Job summary

Lincoln Property Company is seeking an Executive Assistant and Office Manager to provide executive-level support and oversee daily office operations, vendor relationships, and facilities. The role emphasizes calendar management, travel, budgeting, and onboarding support for new hires.

The position requires 5+ years in EA/Office Manager roles (pref. commercial real estate), strong communication, and MS Office proficiency.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and experience considered.
• 5+ years of experience in an Executive Assistant and/or Office Manager role; commercial real estate experience preferred.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills and a professional, service-oriented demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to manage vendor relationships and office budgets.
• Ability to exercise sound judgment and discretion with confidential information.
• Applicants must be currently authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

• Manage calendars, travel arrangements, correspondence, and meeting preparation for assigned executives.
• Prepare expense reports, presentations, and meeting materials for executives.
• Oversee day-to-day office operations, including supplies, equipment, vendor relationships, and facilities requests.
• Manage office budget and vendor contracts for supplies, catering, maintenance, and services.
• Coordinate office events, meetings, and visitor logistics, including conference room scheduling and hospitality.
• Oversee reception, mail, and shipping/receiving functions.

Skills

Calendar management

Organizational skills

Communication

Vendor relations

Discretion with confidential info

Office operations

Education

Bachelor's degree

Experience-equivalent education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Lincoln Property Company is seeking an Executive Assistant and Office Manager to provide executive-level support and oversee daily office operations, vendor relationships, and facilities. The role emphasizes calendar management, travel, budgeting, and onboarding support for new hires.

The position requires 5+ years in EA/Office Manager roles (pref. commercial real estate), strong communication, and MS Office proficiency.