In-Office Administrative Specialist — Scheduling & Docs

Lincoln Property Company; Charlotte, Northern (NC, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Company-Paid Life insurance

401(k) retirement savings plan

Job summary

Lincoln Property Company is seeking an Administrative Assistant to provide day-to-day support for a real estate team in Charlotte, NC. You will manage calendars, draft correspondence, and handle filing and clerical tasks.

The role requires at least two years of admin experience, strong organization and communication skills, proficiency with Microsoft Office, and the ability to multitask in a fast-paced office.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative or clerical experience; commercial real estate experience preferred.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and prioritize workload independently.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for assigned team members.
• Draft, proofread, and distribute correspondence, memos, and reports.
• Maintain electronic and physical filing systems in accordance with company standards.
• Process expense reports, invoices, and department purchase orders.
• Order and maintain office supplies and equipment for the team or department.
• Coordinate meeting logistics, including room scheduling, materials, and catering.
• Enter and maintain accurate data in company systems and databases.
• Support onboarding logistics for new team members as needed.
• Perform other duties and responsibilities as assigned.

Skills

Calendar management

Proofreading

Multitasking

Microsoft Office

Communication

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Lincoln Property Company is seeking an Administrative Assistant to provide day-to-day support for a real estate team in Charlotte, NC. You will manage calendars, draft correspondence, and handle filing and clerical tasks.

The role requires at least two years of admin experience, strong organization and communication skills, proficiency with Microsoft Office, and the ability to multitask in a fast-paced office.