Field Office Admin & Finance Support Specialist

BELFOR Holdings Inc.; Northern (KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR Holdings Inc. is seeking an administrative professional for a field office environment.

You will handle incoming mail and calls, route inquiries, and support financial processes including accounts payable, accounts receivable, job cost reviews, and payroll as needed. Responsibilities include maintaining an organized workspace, creating new jobs in JD Edwards, managing vendor lists with JD Edwards and BCS, ensuring vendor compliance, and performing monthly AP reconciliations while

Qualifications

• Front desk, mail and phone handling experience.
• Accounts Payable: sorting, matching invoices and requests.
• Accounts Receivable: payments processing and deposits.
• Customer service oriented with strong communication skills.
• Ability to work under time constraints and meet timelines.
• Strong attention to detail and safeguarding information.

Responsibilities

• Maintain organized workspace reflecting BELFOR standards.
• Create new jobs in JD Edwards when required.
• Maintain up-to-date job files for estimator/GM review.
• Use JD Edwards and BCS to manage vendor list.
• Ensure vendor compliance and timely AP reconciliation.
• Monthly reconciliation of AP statements.
• Manage customer files and digital/physical records.
• Attend BELFOR operations and safety training as required.

Skills

Front desk management

Accounts Payable

Accounts Receivable

Customer service

Time management

Attention to detail

Tools

JD Edwards

BCS

Job description

BELFOR Holdings Inc. is seeking an administrative professional for a field office environment.

You will handle incoming mail and calls, route inquiries, and support financial processes including accounts payable, accounts receivable, job cost reviews, and payroll as needed. Responsibilities include maintaining an organized workspace, creating new jobs in JD Edwards, managing vendor lists with JD Edwards and BCS, ensuring vendor compliance, and performing monthly AP reconciliations while