Office Operations Lead for a Fast-Paced Team

Atrium; New York (NY); On-site; USD 82,656,000 - 90,922,000; Full time

Benefits offered by this job

Benefits through staffing agency

Job summary

Atrium is seeking an Office Manager to oversee daily office operations and maintain an organized, welcoming, and efficient workplace in New York. The role requires a proactive, polished professional who can interact with employees, leadership, vendors, and visitors at all levels.

You will manage supplies, coordinate with vendors, assist with events, onboarding/offboarding, and general administrative projects while supporting leadership and the broader team to improve overall efficiency.

Qualifications

• Previous office management, workplace operations, administrative, or facilities coordination experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Professional and polished demeanor.
• Ability to work independently and take ownership of responsibilities.
• Proactive approach with strong follow-through.
• Ability to prioritize multiple requests in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Comfortable interacting with employees and leadership at all levels.
• Proficiency with Microsoft Office and/or Google Workspace.

Responsibilities

• Oversee daily office operations and maintain an organized and professional workplace.
• Serve as a primary point of contact for employees, visitors, vendors, and building management.
• Manage office supplies, inventory, equipment, and general workplace needs.
• Coordinate with outside vendors and service providers.
• Maintain conference rooms, common areas, and shared office spaces.
• Assist with meeting coordination, catering, and internal office events.
• Handle incoming mail, packages, deliveries, and correspondence.
• Support onboarding and offboarding logistics for employees.
• Coordinate maintenance requests and follow through on office-related issues.
• Assist with calendars, scheduling, documentation, and general administrative projects as needed.
• Process invoices, receipts, and expense-related documentation.
• Identify opportunities to improve office procedures and overall efficiency.
• Provide additional administrative and operational support to leadership and the broader team as needed.

Skills

Office management

Organizational skills

Communication skills

Proactive

MS Office / Google Workspace

Education

Bachelor's degree preferred

Equivalent professional experience

Tools

MS Office

Google Workspace

Job description

Atrium is seeking an Office Manager to oversee daily office operations and maintain an organized, welcoming, and efficient workplace in New York. The role requires a proactive, polished professional who can interact with employees, leadership, vendors, and visitors at all levels.

You will manage supplies, coordinate with vendors, assist with events, onboarding/offboarding, and general administrative projects while supporting leadership and the broader team to improve overall efficiency.