Real Estate Administrative Assistant | Scheduling & Office Support

Atrium Staffing; New York (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Temp-to-perm

Real estate networking events

Atrium Care Package

Job summary

Atrium Staffing is seeking an Administrative Assistant in New York to support brokers, leasing managers, and office staff with scheduling, document handling, and client communications.

The role emphasizes organization, attention to detail, and the ability to handle multiple priorities in a fast-paced real estate environment. This position offers potential growth and a strong team atmosphere.

Qualifications

• 1–3 years of experience in an Administrative Assistant or front office role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work in a client-facing, deadline-driven environment.
• Capable of working independently with a high level of professionalism.

Responsibilities

• Provide administrative support to Brokers, Leasing Managers, and Operations staff.
• Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
• Maintain databases of current listings, tenant inquiries, and property information.
• Assist with document preparation, lease paperwork, and filing systems.
• Track deadlines for lease renewals, applications, and follow-up items.
• Support office operations, ordering supplies, and vendor communication.
• Greet guests, clients, and tenants at the front desk and maintain a professional presence.
• Prepare materials for internal meetings, client presentations, and property tours.
• Communicate with tenants and clients to assist with inquiries and scheduling needs.
• Take on additional tasks and special projects as assigned by leadership.

Skills

Organizational skills

Communication skills

Multitasking

Client-facing

Professionalism

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Atrium Staffing is seeking an Administrative Assistant in New York to support brokers, leasing managers, and office staff with scheduling, document handling, and client communications.

The role emphasizes organization, attention to detail, and the ability to handle multiple priorities in a fast-paced real estate environment. This position offers potential growth and a strong team atmosphere.