Finance Administrative Assistant — Detail-Driven Support

Atrium Staffing; New York (NY); On-site; USD 71,635,000 - 90,922,000; Full time

Job summary

Atrium Staffing seeks an Administrative Assistant (Finance) for its New York City office to provide day-to-day support to professionals, manage calendars, prepare documents, and coordinate meetings in a fast-paced financial services environment.

The role requires polished communication, discretion with confidential information, and the ability to handle multiple priorities with reliability and strong follow-through.

Qualifications

• Experience in administrative roles or office coordination.
• Proficiency with MS Office and strong communication skills.
• Experience supporting multiple professionals in fast-paced settings.

Responsibilities

• Provide general administrative support to team members and senior professionals.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and format correspondence, reports, presentations, and other documents.
• Coordinate conference rooms and meeting logistics.
• Assist with travel arrangements and itineraries as needed.
• Prepare and process expense reports and invoices.
• Maintain electronic files, records, and internal documentation.
• Handle incoming calls, emails, and general correspondence professionally.
• Assist with data entry and spreadsheet maintenance.
• Support internal meetings, conference calls, and team events.
• Communicate with internal departments, clients, and external contacts.
• Handle confidential and sensitive information with discretion.
• Provide additional administrative and project support as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Independent work

Professional demeanor

Microsoft Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Atrium Staffing seeks an Administrative Assistant (Finance) for its New York City office to provide day-to-day support to professionals, manage calendars, prepare documents, and coordinate meetings in a fast-paced financial services environment.

The role requires polished communication, discretion with confidential information, and the ability to handle multiple priorities with reliability and strong follow-through.