Associate Office Manager

Peyton Resource Group; Beverly (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading professional services firm in Beverly, Massachusetts is seeking an experienced Office Manager to oversee daily office operations and provide executive-level support. The ideal candidate will have over two years of office administration experience, excellent organizational and communication skills, and a high level of discretion when handling confidential information. This role will also involve coordinating meetings and events while ensuring a professional workplace environment.

Qualifications

• 2+ years of office administration or office management experience.
• Professional presence with ability to engage with executive leadership.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of discretion and integrity when handling confidential information.

Responsibilities

• Serve as a professional and welcoming first point of contact.
• Interact regularly with C-level executives providing confidential support.
• Oversee day-to-day office operations for a smooth, organized environment.
• Partner with HR to support onboarding and manage sensitive information.
• Coordinate meetings, executive visits, catering, and company events.

Skills

Organizational skills

Communication skills

Discretion

Multitasking

Tools

Microsoft Office

Job description

We’re seeking a polished, highly organized Office Manager who thrives in a dynamic, professional environment. This role plays a critical part in delivering a seamless workplace experience while supporting daily office operations and facilities coordination.

This position requires professionalism, sound judgment, and the ability to interact confidently and effectively with senior leadership, including C-level executives, on a daily basis.

If you take pride in running an efficient office, enjoy being the go-to resource, and can balance logistics with discretion and executive presence, this may be the right opportunity for you.

What You’ll Do

• Serve as a professional and welcoming first point of contact for visitors, employees, and senior leadership
• Interact regularly with C-level executives, providing polished, responsive, and confidential support
• Oversee day-to-day office operations to ensure a smooth, organized, and professional environment
• Partner closely with HR to support onboarding and manage sensitive information with the highest level of discretion
• Coordinate meetings, executive visits, catering, and company events
• Manage office supplies, breakroom inventory, mail distribution, and purchasing
• Administer building access and badge systems
• Serve as primary liaison for facilities vendors and maintenance requests
• Support compliance efforts, audits, and workplace safety initiatives
• Assist with budget tracking, reporting, and administrative documentation

What You Bring

• 2+ years of office administration or office management experience
• Professional presence with the ability to confidently engage with executive leadership
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent written and verbal communication skills
• High level of discretion and integrity when handling confidential information
• Proficiency in Microsoft Office
• Self-motivated with the ability to work independently and anticipate needs
• Preferred: Experience supporting executive leadership or facilities operations; valid driver’s license.