Office Operations & Executive Support Lead

AppleOne Employment Services; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

AppleOne Employment Services in San Antonio seeks an Administrative Coordinator who thrives in a busy office. You will manage calendars, prepare professional correspondence and reports, coordinate meetings and travel, and maintain electronic and paper filing systems while supporting payroll, invoicing, and data entry.

This role requires 5+ years of administrative or office support experience, strong Microsoft Office skills (Excel, Outlook, Word), and excellent written and verbal communication.

Qualifications

• 5+ years of administrative or office support experience.
• Strong Microsoft Office skills, including Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and deadlines.
• Professional customer service mindset.
• Experience supporting managers, directors, or executives preferred.
• Bilingual English/Spanish is a plus.

Responsibilities

• Manage calendars, schedules, and appointments
• Prepare professional correspondence and reports
• Coordinate meetings, travel arrangements, and events
• Maintain electronic and paper filing systems
• Support payroll, invoicing, and data entry functions
• Create and update spreadsheets and documents
• Handle confidential information with discretion
• Serve as a liaison between departments, vendors, and clients

Skills

Administrative experience

Calendar management

Communication skills

Prioritization

Customer service mindset

Bilingual EN/ES

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

AppleOne Employment Services in San Antonio seeks an Administrative Coordinator who thrives in a busy office. You will manage calendars, prepare professional correspondence and reports, coordinate meetings and travel, and maintain electronic and paper filing systems while supporting payroll, invoicing, and data entry.

This role requires 5+ years of administrative or office support experience, strong Microsoft Office skills (Excel, Outlook, Word), and excellent written and verbal communication.