Executive Personal Assistant: Proactive AI-Driven Coordinator

AppleOne Employment Services; Center Square (PA); On-site; USD 52,000 - 72,000; Full time

Job summary

AppleOne Employment Services is seeking a proactive Executive Assistant to support the Owner with calendar management, meetings, travel, and personal scheduling. You will coordinate with family, vendors, and business partners, prepare briefings, and ensure tasks are completed without prompting.

The role requires comfort with technology, AI tools, and integrations. You will leverage platforms like Microsoft 365, Google Workspace, Zapier or Make to streamline workflows, monitor deadlines,

Qualifications

• Proven ability to manage calendars for a busy executive.
• Discretion and professional judgment in handling confidential information.
• Adept at learning and applying new AI tools for productivity.

Responsibilities

• Manage professional and personal calendars, meetings, appointments, reservations, family scheduling and commitments.
• Coordinate household and property administration, service providers, deliveries, vehicle maintenance, personal purchases, gifting and special events.
• Track renewals, subscriptions, deadlines, important documents, invoices and personal administrative obligations.
• Act as the central organizer for authorized personal and business matters, coordinating with family, vendors and associates as appropriate.
• Prepare daily briefings, priority lists and reminders; confirm details and follow through without repeated prompting.

Skills

Calendar management

Executive support

AI tools

Tools

Zapier

Make

Microsoft 365

Google Workspace

Job description

AppleOne Employment Services is seeking a proactive Executive Assistant to support the Owner with calendar management, meetings, travel, and personal scheduling. You will coordinate with family, vendors, and business partners, prepare briefings, and ensure tasks are completed without prompting.

The role requires comfort with technology, AI tools, and integrations. You will leverage platforms like Microsoft 365, Google Workspace, Zapier or Make to streamline workflows, monitor deadlines,