Executive Admin & Bookkeeping Quality Controller

AppleOne Employment Services; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

AppleOne Employment Services seeks an Administrative and Executive Support professional in Los Angeles, CA to manage calendars, email, travel, and client communications while handling confidential information with discretion. The role also includes reviewing bookkeeping work, ensuring accuracy, and preparing reports for owner approval and client delivery.

The position involves document preparation, file maintenance, and coordinating deadlines, with a focus on efficient administrative operations

Qualifications

• Experience in administrative and bookkeeping support.

Responsibilities

• Manage calendars, appointments, meetings, and reminders.
• Monitor and organize email, draft correspondence, and follow up on outstanding items.
• Coordinate client communications, document requests, and deadlines.
• Prepare documents, reports, meeting notes, and other business materials.
• Maintain organized files, records, and client information.
• Track tasks and projects, ensuring commitments are completed on time.
• Assist with scheduling, travel arrangements, vendor coordination, and other administrative needs.
• Handle confidential business and client information with discretion.
• Review bookkeepers' work for accuracy, completeness, and consistency before financial information is sent to clients.
• Check account reconciliations, transaction classifications, and supporting documentation.
• Review financial reports, including profit and loss statements and balance sheets, to identify discrepancies, missing information, or unusual activity.
• Communicate questions and corrections clearly to bookkeepers and follow up to ensure issues are resolved.
• Prepare reviewed reports and supporting materials for the owner's approval and client delivery.
• Track reporting deadlines and help maintain consistent review procedures.

Skills

Administrative support

Job description

AppleOne Employment Services seeks an Administrative and Executive Support professional in Los Angeles, CA to manage calendars, email, travel, and client communications while handling confidential information with discretion. The role also includes reviewing bookkeeping work, ensuring accuracy, and preparing reports for owner approval and client delivery.

The position involves document preparation, file maintenance, and coordinating deadlines, with a focus on efficient administrative operations