Office Operations Coordinator

American Power Electric Corp; Pennsylvania; On-site; USD 40,000 - 56,000; Full time

Job summary

American Power Electric Corp is seeking an Office Administrator to oversee daily administrative activities and ensure smooth office operations. The role supports employees and management, coordinates resources, maintains records, and assists with operational processes.

The position involves handling communications, organizing meetings, processing invoices, and supporting onboarding and HR-related tasks, with a focus on confidentiality and efficiency.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• 2–4 years of experience in office administration.

Responsibilities

• Manage day-to-day office administration and operational activities.
• Coordinate schedules, appointments, meetings, and office events.
• Handle calls, emails, correspondence, and general inquiries.
• Maintain accurate company records, databases, and filing systems.
• Prepare reports, documents, presentations, spreadsheets, and correspondence.
• Order and maintain office supplies, equipment, and other necessary resources.
• Coordinate office maintenance, repairs, utilities, and service providers.
• Liaise with vendors, suppliers, clients, and other external partners.
• Process invoices, purchase orders, expense reports, and administrative documentation.
• Assist management with administrative tasks, projects, and reporting.
• Support employee onboarding, office policies, and other HR-related administrative activities.
• Organize meetings, prepare agendas, record minutes, and monitor follow-up actions.
• Ensure office procedures and company policies are followed.
• Maintain confidentiality of sensitive business and employee information.
• Identify opportunities to improve administrative processes and office efficiency.
• Provide general administrative support to different departments as required.

Skills

Office administration

Education

High school diploma or equivalent

Bachelor’s degree in Business Administration/Management

Job description

American Power Electric Corp is seeking an Office Administrator to oversee daily administrative activities and ensure smooth office operations. The role supports employees and management, coordinates resources, maintains records, and assists with operational processes.

The position involves handling communications, organizing meetings, processing invoices, and supporting onboarding and HR-related tasks, with a focus on confidentiality and efficiency.