Executive Office & Operations Manager

EnPower,; Indianapolis (IN); On-site; USD 52,000 - 66,000; Full time

Job summary

EnPower, Inc. in Indianapolis, IN, is seeking an Office Manager to run the day-to-day administrative operations and provide high-level support to company leadership. You will coordinate meetings, travel, onboarding, and HR admin while maintaining professional relationships with staff and vendors.

The ideal candidate is highly organized, discreet, and capable of working in a fast-paced startup environment where priorities change quickly, with strong communication and problem-solving skills.

Qualifications

• Bachelor’s degree in management or related field; minimum 3 years’ experience as an office manager, executive assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficient with Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to analyze reports and identify gaps/inefficiencies/problems which could impact the business.
• Ability to operate independently and know when to elevate issues.
• Demonstrated ability to solve common problems and provide immediate solutions.
• High level of self-awareness and ability to read the room and adapt to audience needs.

Responsibilities

• Manage day-to-day office operations, ensuring the workplace is organized, professional, and functional.
• Provide administrative support to the CEO, executive team, and other leaders; maintain office procedures and processes.
• Serve as a welcoming resource for employees and visitors; be the initial contact for vendors and service providers.
• Coordinate office supplies, mail, and general administrative services.
• Coordinate internal and external meetings; manage conference rooms, visitor coordination, and office calendars.
• Assist with scheduling interviews, coordinating onboarding, and HR administrative functions.
• Coordinate office maintenance, repairs, cleaning, and facility-related services.
• Support company events and employee engagement activities to foster a positive workplace.
• Assist with maintaining company presence on social media and posting content.
• Process purchase requisitions and assist with credit card documentation and expense reporting.
• Maintain company contact lists and organizational information.

Skills

Office management

Executive support

Communication

Organizational skills

MS Excel

MS Word

PowerPoint

Vendor coordination

HR administration

Problem solving

Education

Bachelor’s degree in Management

Business Administration

HR background

Tools

Microsoft Office Suite

Job description

EnPower, Inc. in Indianapolis, IN, is seeking an Office Manager to run the day-to-day administrative operations and provide high-level support to company leadership. You will coordinate meetings, travel, onboarding, and HR admin while maintaining professional relationships with staff and vendors.

The ideal candidate is highly organized, discreet, and capable of working in a fast-paced startup environment where priorities change quickly, with strong communication and problem-solving skills.