Executive Office Administrator & Office Operations Lead

Priority Power; Houston (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Priority Power is seeking an Office Administrator to support our Houston office, ensuring daily operations run smoothly and delivering exceptional front-desk hospitality. The role will coordinate executives' calendars and travel, manage office supplies, and oversee onboarding and workspace management in a fast-paced, growth-oriented environment.

You will partner with HR and IT to maintain secure access, arrange weekly lunches, and uphold confidentiality while supporting a collaborative,

Qualifications

• 7+ years of experience in administrative, executive support, or office management roles.
• High school diploma or equivalent is required.
• Proven ability to handle confidential and sensitive information with absolute discretion.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience managing office activities and front-desk operations.

Responsibilities

• Maintain executive calendars, schedule appointments, set up conference calls, and prepare itineraries for executives.
• Coordinate travel arrangements (flights, hotels, transportation) and manage detailed itineraries.
• Support meeting preparation, book conference rooms, arrange catering, and verify meeting-room technology.
• Oversee day-to-day office operations, front-desk presence, and maintain clean, stocked, and presentable shared spaces.
• Manage inventory for snacks, beverages, kitchen supplies, and office materials.
• Coordinate weekly office lunches, including headcount, vendor selection, dietary accommodations, setup, and cleanup; plan office events and holidays.
• Administer building access and badge systems; partner with IT on on-site coordination of conference rooms, Teams devices, printers, and office equipment.
• Manage seating charts and workspace assignments for hybrid staff, traveling executives, and visitors.
• Collaborate with HR and IT on onboarding logistics and offboarding logistics including badge and equipment recovery; support general shipping, copying, scanning, and mail distribution.

Skills

Executive support

Office management

Discretion

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Priority Power is seeking an Office Administrator to support our Houston office, ensuring daily operations run smoothly and delivering exceptional front-desk hospitality. The role will coordinate executives' calendars and travel, manage office supplies, and oversee onboarding and workspace management in a fast-paced, growth-oriented environment.

You will partner with HR and IT to maintain secure access, arrange weekly lunches, and uphold confidentiality while supporting a collaborative,