Strategic Office & Operations Coordinator

American City Business Journals, Inc.; Pittsburgh (Allegheny County); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Paid Parental Leave

401K Plan with Employer Match

Flexible Spending Accounts

Employee Assistance Program

Commuter Flexible Spending

Lifestyle Programs

Medical Infertility Services

Corporate discount programs

Job summary

American City Business Journals, Inc. is seeking an Office Administrator to support the Publisher and staff with a broad range of administrative tasks, invoicing in Workday, mail handling, and assisting with annual expense budgeting in collaboration with corporate accounting.

The role also covers event coordination for the Bizwomen Leadership council, office systems maintenance, onboarding support, and cross-departmental coordination.

Qualifications

• Three to five years preferred.
• Experience with Excel and Word processing; Salesforce experience a plus.

Responsibilities

• Coordinate and enter invoices in Workday.
• Manage mail and distribute to departments.
• Assist corporate accounting with budget preparation.
• Handle accounts receivable tasks and tear sheets to customers.
• Support contract work flow and order processing.
• Assist with event coordination for Bizwomen Leadership council.

Skills

Excel

Word processing

Salesforce

Job description

American City Business Journals, Inc. is seeking an Office Administrator to support the Publisher and staff with a broad range of administrative tasks, invoicing in Workday, mail handling, and assisting with annual expense budgeting in collaboration with corporate accounting.

The role also covers event coordination for the Bizwomen Leadership council, office systems maintenance, onboarding support, and cross-departmental coordination.