Office Operations Coordinator

IES Holdings; North Carolina; On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

401K with Employer Contribution Match

Company Paid Time Off

Company Paid Life Insurance

Medical Coverage

Dental Coverage

Vision Coverage

Short Term Disability Plans

Job summary

IES Holdings is seeking an Office Assistant to support daily office operations and provide administrative services to leadership, employees, customers, and internal departments. The role emphasizes accuracy, professionalism, and data integrity in a fast-paced, on-site environment.

The position requires strong organizational skills, excellent communication, and the ability to coordinate across teams. On-site work is required, with typical office duties, scheduling, and document preparation.

Qualifications

• High school diploma or GED required; associate’s or Bachelor’s degree preferred.
• Experience in administrative, office support, or customer service roles is preferred.
• Experience in construction, service, or multi-trade industries is preferred.

Responsibilities

• Support daily office operations, administrative activities, and departmental coordination efforts.
• Answer phones, respond to emails, greet visitors, and provide professional customer service and administrative support.
• Maintain and organize office files, records, reports, correspondence, and business documentation.
• Assist with scheduling meetings, appointments, travel arrangements, and calendar coordination.
• Coordinate communication between departments, employees, customers, vendors, and leadership teams.
• Prepare reports, spreadsheets, purchase requests, invoices, and other business documents.

Skills

Administrative support

Customer service

Data entry

Microsoft Office

Calendar management

Communication

Recordkeeping

Team collaboration

Education

High school diploma or GED

Associate or Bachelor’s degree in business (preferred)

Tools

Microsoft Office

Business systems

Job description

IES Holdings is seeking an Office Assistant to support daily office operations and provide administrative services to leadership, employees, customers, and internal departments. The role emphasizes accuracy, professionalism, and data integrity in a fast-paced, on-site environment.

The position requires strong organizational skills, excellent communication, and the ability to coordinate across teams. On-site work is required, with typical office duties, scheduling, and document preparation.