Construction Admin & Operations Coordinator

ISEC, Inc.; Boerne (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

ISEC, Inc. is seeking an Operations Coordinator/Receptionist to support multiple managers with administrative duties, project setup, and document control.

The role emphasizes organization, correspondence, scheduling, data entry, and coordination with HR, Payroll, and Marketing to ensure smooth office operations. Experience in construction admin is preferred, with strong MS Office skills and document-control tools.

Qualifications

• Associate degree or above required.
• Two or more years construction industry experience in an administrative role.
• One or more years receptionist experience.

Responsibilities

• Provide and maintain meeting minutes for staff meetings as needed.
• Complete inventory control for office needs.
• Answer phones and greet visitors.
• Handle incoming/outgoing mail, faxes, and filing.
• Assist with event coordination, travel arrangements, and reservations.
• Work with vendors to maintain office equipment.
• Liaison to Payroll and HR.
• Coordinate regional marketing materials with Marketing.
• Assist PM team in project setup and filing.
• Assist with timecards, COPs, T/M tickets, and billing documents.
• Prepare bid documents, contracts, and submittals as required.
• Prepare operation and maintenance manuals and close-out documentation.
• Assist PMs with monthly payment applications and retention files.

Skills

Microsoft Office

Multitasking

Time management

Communication skills

Office administration

Education

Associate degree or above

Tools

PlanGrid

Prolog

Deltek

Job description

ISEC, Inc. is seeking an Operations Coordinator/Receptionist to support multiple managers with administrative duties, project setup, and document control.

The role emphasizes organization, correspondence, scheduling, data entry, and coordination with HR, Payroll, and Marketing to ensure smooth office operations. Experience in construction admin is preferred, with strong MS Office skills and document-control tools.