Office & Operations Coordinator

FastTek Global; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical and dental

Vision

PTO program

Long Term Disability

Life Insurance

401(k) with company match

Job summary

FastTek Global is seeking an Office Coordinator in Dallas to greet visitors, manage onboarding, coordinate meetings, and handle travel, shipping, and supplies. You will support HR, IT, and facilities, ensuring smooth daily operations and prompt issue resolution.

You will also assist with invoicing, PO processing, and cross‑functional coordination for projects, pricing, and vendor interactions, contributing to a professional workplace experience.

Responsibilities

• Greets all incoming employees, guests and visitors. Ensures all guests and visitors are promptly and professionally engaged and all appropriate paperwork is in order including but not limited to, visitor logs, Non-Disclosure Agreements (NDA), visitor badges, local travel information, etc.
• Supports meeting logistics as requested which includes conference room scheduling, business meals, coffee, video conferencing set-up, Teams, etc.
• Orders and maintains office supplies, break-room supplies and other sundries for normal office operation and maintains the break-room as needed.
• Creates and tracks Requests for Authorization (RFA), work orders and obtain quotes from specified vendors. Invoice processing for contractors and suppliers, ensuring all payments processed are tracked and complete prior to closure of payments.
• Coordinates travel arrangements for company staff as requested.
• Provides prompt support to employees and guests for all aspects of office operation and logistics.
• Manage shipping and receiving of all packages at location. Communication and distribution of mail/packages as required.
• Report and communicate building maintenance issues to FH Facilities Manager and local building management representative.
• Supports Human Resources (HR) department when requested for various functions within such as meetings, celebrations, co-op student screening, etc.
• Collaborates with other departments and functions as needed.
• Supports Pricing Setup, Invoicing, and PO Processing using systems such as Ariba or SAP.
• General Coordination for Sample, Service Parts and tooling.
• Supports Execution and Payment processing of Time & Materials contracts.
• Work in collaboration with Customer Care & Sales teams to ensure timely payment processing and order tracking to fulfillment.
• Organization of PO's, Award letters and operational data storage.
• Provide support for Special projects such as tariffs, new business pursuit, or ad hoc reporting.

Job description

FastTek Global is seeking an Office Coordinator in Dallas to greet visitors, manage onboarding, coordinate meetings, and handle travel, shipping, and supplies. You will support HR, IT, and facilities, ensuring smooth daily operations and prompt issue resolution.

You will also assist with invoicing, PO processing, and cross‑functional coordination for projects, pricing, and vendor interactions, contributing to a professional workplace experience.