Professional Front Desk Office Assistant

Michael Aaron Staffing, LLC; Dallas (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Michael Aaron Staffing, LLC seeks a polished Front Desk / Office Assistant to be the first contact for a global corporate client in Dallas, TX. The role emphasizes professional presence, exceptional customer service, and proactive office support.

You will help maintain an organized, welcoming environment and assist executives, visitors, and staff with day-to-day tasks. Ideal candidates bring 2+ years in similar roles, strong communication, and a reliable, independent work ethic to thrive in a

Qualifications

• 2+ years of experience in front desk, receptionist, or office support roles.
• Excellent verbal and written communication skills.
• Professional appearance, demeanor, and interpersonal skills.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite: Outlook, Word, Excel, and Teams.

Responsibilities

• Greet visitors, clients, vendors, and employees in a welcoming, professional manner.
• Answer, screen, and direct incoming calls; respond to general inquiries.
• Manage visitor registration, guest access, and conference room coordination.
• Maintain a polished, organized reception area and corporate image.
• Provide exceptional customer service while representing the company’s values.
• Coordinate daily mail, packages, and deliveries.
• Assist with meeting scheduling and conference room preparation; coordinate catering.
• Support onboarding activities and welcome new employees; maintain records and documentation.

Skills

Front desk experience

Customer service

Communication skills

Organization

Tools

Outlook

Word

Excel

Teams

Job description

We are seeking a polished, personable, and highly organized Front Desk / Office Assistant to serve as the first point of contact for our global corporate client in Dallas, Texas.

The ideal candidate will bring a professional presence, exceptional customer service skills, and a proactive, can-do attitude. This individual will play an important role in creating a welcoming and efficient office environment while providing day-to-day administrative and operational support to employees, visitors, and leadership.

This is an excellent opportunity for someone who enjoys being the face of an organization, thrives in a professional corporate setting, and takes pride in keeping an office running smoothly.

Key Responsibilities

Front Desk & Reception

• Serve as the first point of contact for all visitors, clients, vendors, and employees, ensuring a welcoming and professional experience.
• Answer, screen, and direct incoming calls and respond to general inquiries.
• Manage visitor registration, guest access, and conference room coordination.
• Maintain a polished, organized, and professional reception area.
• Provide exceptional customer service while representing the company's corporate image and values.

Office Administration & Support

• Assist with daily office operations to ensure an efficient and productive workplace.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Monitor office supply inventory and place orders as needed.
• Assist with meeting scheduling, conference room preparation, and catering arrangements.
• Support onboarding activities, including workspace preparation and welcoming new employees.
• Maintain office records, contact lists, and administrative documentation.
• Coordinate with building management, maintenance personnel, and outside vendors.
• Provide general administrative support to corporate departments and leadership as needed.

Corporate Office Coordination

• Assist with planning and coordinating office meetings, employee events, and special corporate functions.
• Support visiting executives, international colleagues, and corporate guests.
• Help maintain a professional, organized, and positive office atmosphere.
• Anticipate office needs, troubleshoot routine issues, and take initiative to resolve problems.
• Handle confidential information with professionalism and discretion.

Qualifications & Experience

• 2+ years of experience in a front desk, receptionist, office assistant, or administrative support role, preferably in a corporate environment.
• Excellent verbal and written communication skills.
• Professional appearance, demeanor, and interpersonal skills.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to multitask, prioritize responsibilities, and remain composed in a busy office environment.
• Strong customer service mindset and a willingness to assist wherever needed.
• Dependable, punctual, resourceful, and comfortable working independently.
• Experience supporting a corporate headquarters or multinational organization is a plus.