Fast-Paced Office Support Specialist

EMP Trust HR Solutions; Odessa (TX); On-site; USD 23,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Rx prescription coverage

Voluntary life insurance

Short/Long-term disability

401(k) Retirement Plan

Parental Leave

Flexible PTO

Job summary

EMP Trust HR Solutions in Odessa, TX seeks an Administrative Support professional to answer phones, greet guests, manage mail and deliveries, and support the Office Manager in daily tasks. You will coordinate supplies, IT access, and kitchen areas, keeping operations running smoothly in a fast-paced office.

The role requires a high school diploma or equivalent, strong organizational and communication skills, and reliability to handle varied daily duties in a business casual setting.

Qualifications

• High school diploma or equivalent required.
• Experience working in a fast-paced environment preferred.
• Strong communication and organizational skills required.

Responsibilities

• Answers phones.
• Greets guests.
• Keeps conference rooms stocked.
• Manages outgoing mailings including FedEx, UPS, Registered Mail.
• Sorts and distributes mail daily.
• Manages deliveries.
• Sets up parking/RTD for new employees.
• Works with IT for access badge distribution.
• Tidies up kitchens nightly.
• Restocks kitchens on each floor.
• Reports office maintenance issues to building management.
• Orders supplies for office.
• Assists Office Manager as needed.
• Flexibility for daily duties a must.

Skills

Attention to detail

Task focus

Customer focus

Positive attitude

Communication skills

Prioritization

Accountability

Ethical practice

Team player

Education

High school diploma or equivalent

Job description

EMP Trust HR Solutions in Odessa, TX seeks an Administrative Support professional to answer phones, greet guests, manage mail and deliveries, and support the Office Manager in daily tasks. You will coordinate supplies, IT access, and kitchen areas, keeping operations running smoothly in a fast-paced office.

The role requires a high school diploma or equivalent, strong organizational and communication skills, and reliability to handle varied daily duties in a business casual setting.