Office & Events Coordinator

Fortis; Plano (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Fortis is seeking an Office Coordinator to support managers and staff, ensuring smooth daily operations and a welcoming office environment. This on-site role handles front desk duties, supplies, and administrative tasks across teams.

Responsibilities include event planning for executive needs, vendor relationships, data entry, and helping new hires settle in. Strong organization and communication are essential in this fast-paced Plano office.

Qualifications

• PC literacy with strong Microsoft Office skills.
• Excellent problem solving and data-entry accuracy.
• Strong verbal and written communication, interpersonal and customer service skills.
• Excellent organizational, time-management and multi-tasking abilities.
• Ability to exercise independent judgment and collaborate with teams.

Responsibilities

• Manage front desk: greet visitors and direct them appropriately.
• Handle incoming/outgoing packages and office supplies; maintain kitchen supplies.
• Operate office equipment and arrange repairs as needed.
• Serve as point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
• Organize and schedule meetings, events, and food deliveries for executives.
• Manage vendor relationships and ensure invoicing and payments are on time.
• Participate in planning and execution of company events.
• Support Day 1 new hire activities and ongoing admin tasks.
• Maintain office policies and procedures; assist with data entry and document management.

Skills

MS Office

Data entry

Verbal communication

Written communication

Organizational skills

Time management

Problem solving

Multitasking

Customer service

Team collaboration

Education

High School or equivalent

Two years experience in business environment

Job description

Fortis is seeking an Office Coordinator to support managers and staff, ensuring smooth daily operations and a welcoming office environment. This on-site role handles front desk duties, supplies, and administrative tasks across teams.

Responsibilities include event planning for executive needs, vendor relationships, data entry, and helping new hires settle in. Strong organization and communication are essential in this fast-paced Plano office.