Office Operations Assistant — Oracle & District Scheduling

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Job summary

Dallas Independent School District is seeking an Administrative Assistant I to support the Office of Language Proficiency Testing. The role includes scheduling language proficiency testing district-wide, processing attendance forms, and maintaining payroll and testing records.

Proficiency in Oracle and Microsoft Office is essential. Candidates should have at least 2 years of administrative experience, strong communication skills, and the ability to adapt to changing duties in a dynamic

Qualifications

• Accredited High School Diploma or equivalent.
• 2+ years of experience in organizational administration.
• Strong knowledge of Oracle, MS Office, and Internet.
• Familiarity with regulations surrounding emergent bilinguals.
• Ability to adapt to changing conditions and new responsibilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist in day-to-day operations of the Office of Language Proficiency Testing, including scheduling testing district-wide.
• Review Attendance and Mileage forms, submit for approval, input into Oracle.
• Report and maintain records of absences and overtime for staff.
• Review Biometric clock reports for absences or lateness and provide documentation for approvals.
• Prepare and maintain records of all certified testers district-wide.
• Handle overtime payroll input for Oracle with prior approvals.
• Prepare daily uploads for students needing testing to maximize district funding.
• Create requisitions for OLPT and manage electronic approvals to obtain Purchase Order numbers.
• Receive and organize materials and enter receipts into Oracle system.
• Prepare monthly spreadsheet detailing testing materials and vendor purchases.

Skills

Customer service

Analytical thinking

Organizational skills

Interpersonal communication

Education

High School Diploma or equivalent

Tools

Oracle

Microsoft Office

Job description

Dallas Independent School District is seeking an Administrative Assistant I to support the Office of Language Proficiency Testing. The role includes scheduling language proficiency testing district-wide, processing attendance forms, and maintaining payroll and testing records.

Proficiency in Oracle and Microsoft Office is essential. Candidates should have at least 2 years of administrative experience, strong communication skills, and the ability to adapt to changing duties in a dynamic