Administrative Assistant II (226 Days)

Dallas Independent School District; Dallas, Northern (TX, KY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

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Job summary

Dallas Independent School District is seeking an Administrative Assistant II for the Teaching and Learning division. The role supports day-to-day department operations, budget management, scheduling, and document processing to ensure efficient workflows.

Qualifications include a High School Diploma or equivalent (or associate's) and 5 years of related experience; mastery of Oracle modules such as payroll, budget, and requisitions; strong communication, typing (60 wpm), and organizational skills;

Qualifications

• Five years of directly related experience.
• Mastery of Oracle functions, such as payroll, budget, and requisitions.
• Ability to communicate effectively in verbal and written form.
• Proficiency in keyboarding, word processing, spreadsheets, and file maintenance; 60 wpm.
• Organizational, interpersonal, and customer service skills.
• Knowledge of district organization, operations, and administrative policies preferred.
• Bilingual English/Spanish preferred.
• Ability to function independently.

Responsibilities

• Coordinate daily departmental functions to meet objectives.
• Maintain budget records and oversee budget transactions for timely expenditures.
• Organize and maintain routine office work; arrange appointments, conferences, interviews, and travel.
• Perform administrative duties: filing, correspondence, phone messages, typing, supplies, and CTE expenditures.
• Process documents and district forms; obtain signatures from Legal, Purchasing, and upper management for Teaching and Learning division.
• Notify staff timely about policy and procedural issues.
• Process routine correspondence including agendas and information packets.
• Provide information to employees, parents, and the public.
• Provide regular feedback to leadership on project status.
• Prepare correspondence, forms, and reports using PC and office software.
• Maintain physical and computerized departmental files.
• Prepare and process purchase orders, payment authorizations, procurement and board documents, and Oracle requisitions.
• Answer calls, take messages, and route to staff.
• Perform additional duties as assigned.

Skills

Five years of experience

Oracle payroll

Oracle budget

Oracle requisitions

Effective verbal and written comunم

Education

High School Diploma or equivalent; associate's degree

Tools

Oracle

Job description

Job Description - Administrative Assistant II (226 Days) (RTP20260803-001)

Job Description

Description

• Coordinate the day-to-day functions of the department to meet the objectives of the department and district.
• Maintain budget records for the department and oversee all budget transactions to ensure timely processing of expenditures.
• Organize and maintain routine office work, make arrangements for appointments, conferences, interviews, and travel.
• Perform administrative duties such as maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages; typing documents, ordering and maintaining supplies, and handling Career and Technical Education expenditures.
• Process a variety of department-related documents and district forms in an accurate and timely manner. Acquire signatures from Legal, Purchasing, and upper management for all documents processed through the Teaching and Learning division.
• Ensure timely notification of department staff regarding issues relating to policies, procedures, and practices.
• Process routine correspondence, including documents for approval, department meeting agendas, and information packets.
• Provide general information to employees, parents, and the public.
• Provide regular feedback to leadership regarding the status of projects or issues.
• Prepare correspondence, forms, spreadsheet reports, etc., for the department head and other staff members using a personal computer and common office software.
• Maintain physical and computerized departmental files.
• Prepare and process purchase orders, payment authorizations, procurement and board documents, and Oracle requisitions.
• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Perform all other tasks and duties as assigned.

Qualifications

• High School Diploma or equivalent (USA equivalent) and two years of training equivalent to two years of technical education, and/or associate's degree.
• Five years of directly related experience.
• Mastery of Oracle functions, such as payroll, budget, and requisitions.
• Ability to function independently.
• Ability to maintain a pleasant, non-threatening, and inviting office environment.
• Demonstrated ability to diffuse problems and hostile attitudes.
• Ability to communicate effectively in verbal and written form.
• Knowledgeable in the use of office equipment.
• Organizational, interpersonal, and customer service skills required to achieve the goals of the position.
• Proficiency in keyboarding, word processing, spreadsheets, and file maintenance; advanced typing skills of 60 wpm.
• Knowledge of district organization, operations, and administrative policies preferred.
• Bilingual (English/Spanish) is preferred.