Administrative Assistant I (226 Days) REVISED

Dallas Independent School District; Dallas, Northern (TX, KY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Job summary

Dallas Independent School District is seeking an Administrative Assistant I to support the Office of Language Proficiency Testing. The role includes scheduling language proficiency testing district-wide, processing attendance forms, and maintaining payroll and testing records.

Proficiency in Oracle and Microsoft Office is essential. Candidates should have at least 2 years of administrative experience, strong communication skills, and the ability to adapt to changing duties in a dynamic

Qualifications

• Accredited High School Diploma or equivalent.
• 2+ years of experience in organizational administration.
• Strong knowledge of Oracle, MS Office, and Internet.
• Familiarity with regulations surrounding emergent bilinguals.
• Ability to adapt to changing conditions and new responsibilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist in day-to-day operations of the Office of Language Proficiency Testing, including scheduling testing district-wide.
• Review Attendance and Mileage forms, submit for approval, input into Oracle.
• Report and maintain records of absences and overtime for staff.
• Review Biometric clock reports for absences or lateness and provide documentation for approvals.
• Prepare and maintain records of all certified testers district-wide.
• Handle overtime payroll input for Oracle with prior approvals.
• Prepare daily uploads for students needing testing to maximize district funding.
• Create requisitions for OLPT and manage electronic approvals to obtain Purchase Order numbers.
• Receive and organize materials and enter receipts into Oracle system.
• Prepare monthly spreadsheet detailing testing materials and vendor purchases.

Skills

Customer service

Analytical thinking

Organizational skills

Interpersonal communication

Education

High School Diploma or equivalent

Tools

Oracle

Microsoft Office

Job description

Job Description - Administrative Assistant I (226 Days) REVISED (RTP20260901-007)

Job Description

Description

• Assist in ensuring the day-to-day processes/operations of the Office of Language Proficiency Testing including scheduling of all language proficiency testing districtwide.
• Review of Attendance and Mileage forms for any discrepancies, and submit for approval to Manager and Director and for input into the Oracle system.
• Responsible for reporting and maintaining records of absences and necessary forms for hourly and overtime for both part-time and full-time team members.
• Review the reports obtained from the Biometric clock for absences or lateness, for support and professional staff getting the appropriate support documentation for the approval of the Manager and Director.
• Prepare and maintain accurate and up to date records of all certified testers district-wide.
• Reviews the overtime information for payroll for input into the Oracle system previously approved by Manager, Director.
• Prepare daily uploads of all students district-wide requiring language proficiency testing in order to maximize district funding.
• Follow up and create Requisitions for OLPT including all of the process of electronic approvals and submissions to get the Purchase Order number.
• Receive and organize materials and enter the receipts into the Oracle System and file the information appropriately.
• Prepare for the Manager the monthly spreadsheet with the detail of Testing Materials and supplies purchased, by vendor, Elementary or Secondary requests, Requisition, Purchase Order number, amount, and justification.
• Assist the Manager with the information required by the internal and external auditor, TEA and US Department of Education Auditors regarding language proficiency testing.

Qualifications

• Accredited High School Diploma or equivalent (U.S.A. Equivalency).
• 2+ years of experience in organizational administration.
• Strong knowledge of personal computer application, specifically ORACLE System, Microsoft Office Professional, and Internet and keeping current as new programs are implemented at the district level.
• Strong knowledge of the local, state, and federal regulations surrounding emergent bilinguals.
• Ability to adapt to changing conditions and new work responsibilities.
• Ability to work with people of different styles, temperaments, and preferences.
• Excellent customer service skills and ability to interact with district wide personnel.
• Resourceful problem solver. Capable of initiating formative solutions to complex problem.
• Excellent analytical, organizational, communication, and interpersonal skills required to achieve the goals of the position.
• Good verbal and written communication skills.