Administrative Assistant II — Budget & Operations Support

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

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Job summary

Dallas Independent School District is seeking an Administrative Assistant II for the Teaching and Learning division. The role supports day-to-day department operations, budget management, scheduling, and document processing to ensure efficient workflows.

Qualifications include a High School Diploma or equivalent (or associate's) and 5 years of related experience; mastery of Oracle modules such as payroll, budget, and requisitions; strong communication, typing (60 wpm), and organizational skills;

Qualifications

• Five years of directly related experience.
• Mastery of Oracle functions, such as payroll, budget, and requisitions.
• Ability to communicate effectively in verbal and written form.
• Proficiency in keyboarding, word processing, spreadsheets, and file maintenance; 60 wpm.
• Organizational, interpersonal, and customer service skills.
• Knowledge of district organization, operations, and administrative policies preferred.
• Bilingual English/Spanish preferred.
• Ability to function independently.

Responsibilities

• Coordinate daily departmental functions to meet objectives.
• Maintain budget records and oversee budget transactions for timely expenditures.
• Organize and maintain routine office work; arrange appointments, conferences, interviews, and travel.
• Perform administrative duties: filing, correspondence, phone messages, typing, supplies, and CTE expenditures.
• Process documents and district forms; obtain signatures from Legal, Purchasing, and upper management for Teaching and Learning division.
• Notify staff timely about policy and procedural issues.
• Process routine correspondence including agendas and information packets.
• Provide information to employees, parents, and the public.
• Provide regular feedback to leadership on project status.
• Prepare correspondence, forms, and reports using PC and office software.
• Maintain physical and computerized departmental files.
• Prepare and process purchase orders, payment authorizations, procurement and board documents, and Oracle requisitions.
• Answer calls, take messages, and route to staff.
• Perform additional duties as assigned.

Skills

Five years of experience

Oracle payroll

Oracle budget

Oracle requisitions

Effective verbal and written comunم

Education

High School Diploma or equivalent; associate's degree

Tools

Oracle

Job description

Dallas Independent School District is seeking an Administrative Assistant II for the Teaching and Learning division. The role supports day-to-day department operations, budget management, scheduling, and document processing to ensure efficient workflows.

Qualifications include a High School Diploma or equivalent (or associate's) and 5 years of related experience; mastery of Oracle modules such as payroll, budget, and requisitions; strong communication, typing (60 wpm), and organizational skills;