Administrative Assistant – Language Acquisition & Data Reporting

Olathe-Public-Schools; Olathe (KS); On-site; USD 35,000 - 48,000; Full time

Job summary

Olathe Public Schools seeks an Administrative Assistant for the Department of Language Acquisition. This 8-hour per day, 242-day calendar position provides data management and secretarial support to the department, acting as a liaison with district staff, other districts, and the public.

The role reports to the Director of Language Acquisition and involves confidential documentation and cross-agency communication.

Qualifications

• 3–5 years of secretarial experience required.
• Experience with basic accounting and bookkeeping principles.
• Experience working with ELL services preferred.
• Advanced proficiency with Microsoft Excel (PivotTables, VLOOKUP, Macros) preferred.

Responsibilities

• Compiles reports and maintains data from multiple sources.
• Maintains ELL rosters, caseloads, and enrollment records.
• Assist schools with ELL enrollment and reporting.
• Serves as administrative assistant to the Director of Language Acquisition.
• Prepares confidential and non-confidential documents and correspondence.
• Reschedules meetings, travel, and coordinates appointments for administrators.
• Processes purchases and tracks budget data.

Skills

Communication skills

Organization

Confidentiality

Customer service

Multitasking

Team collaboration

Tools

Microsoft Excel

Pivot Tables

VLOOKUP

Macros

Microsoft Office

Job description

Olathe Public Schools seeks an Administrative Assistant for the Department of Language Acquisition. This 8-hour per day, 242-day calendar position provides data management and secretarial support to the department, acting as a liaison with district staff, other districts, and the public.

The role reports to the Director of Language Acquisition and involves confidential documentation and cross-agency communication.