Office Operations Assistant

Nutritional Designs, Inc; Village of Lynbrook (NY); On-site; USD 26,000 - 32,000; Part time

Job summary

Nutritional Designs, Inc is seeking an Office Operations Assistant for our Lynbrook, NY office. This in‑person role starts part‑time (Mon–Thu, about 5–6 hours daily, 20–24 hours/week) with potential growth to full‑time for the right candidate, and a pay rate of $19–$23 per hour based on experience.

Responsibilities include order entry, phone support, general admin, basic bookkeeping, and assisting with shipping and invoicing.

Qualifications

• Prior office or administrative experience.
• Strong organizational skills and attention to detail.
• Good computer skills, including Microsoft Word, Excel and Outlook.
• QuickBooks Online experience is a plus.
• Good communication and customer service skills.
• Dependable, responsible and able to manage multiple tasks.
• Comfortable working independently as well as part of a small team.
• Willing to learn and take on additional responsibilities.
• Ability to lift boxes of 20+ lbs. as needed.

Responsibilities

• Entering and processing customer orders
• Answering phones and assisting customers
• General administrative and office support
• Data entry and basic bookkeeping
• Assisting with Accounts Receivable and Accounts Payable
• Preparing UPS and USPS shipping labels
• Coordinating outgoing customer shipments
• Packing customer orders as needed
• Assisting with other administrative and operational tasks as needed

Skills

Office experience

Organizational skills

Microsoft Office

QuickBooks Online

Customer service

Multitasking

Independent work

Teamwork

Lifting 20+ lbs

Job description

Job Description

Job Description

Office Operations Assistant

Lynbrook, NY | In-Person Position
$19–$23 per hour, based on experience
Monday–Thursday | Approximately 20–24 hours per week

We are an established small business in Lynbrook looking for a dependable, organized and detail-oriented Office Operations Assistant to join our team.

This is a hands-on position for someone who enjoys variety and is comfortable helping with different aspects of day‑to‑day office operations. We are a small team, so we're looking for someone who is flexible, takes initiative and is willing to pitch in where needed.

The position will begin part‑time, Monday through Thursday, approximately 5–6 hours per day, with the potential to grow into a full‑time role for the right person.

Responsibilities Include:

• Entering and processing customer orders
• Answering phones and assisting customers
• General administrative and office support
• Data entry and basic bookkeeping
• Assisting with Accounts Receivable and Accounts Payable
• Preparing UPS and USPS shipping labels
• Coordinating outgoing customer shipments
• Packing customer orders as needed
• Assisting with other administrative and operational tasks as needed

What We're Looking For:

• Prior office or administrative experience
• Strong organizational skills and attention to detail
• Good computer skills, including Microsoft Word, Excel and Outlook
• QuickBooks Online experience is a plus
• Good communication and customer service skills
• Dependable, responsible and able to manage multiple tasks
• Comfortable working independently as well as part of a small team
• Willing to learn and take on additional responsibilities
• Ability to lift boxes of 20+ lbs. as needed

Please Note:

This is a fully in‑person position in our Lynbrook, NY office. Remote or hybrid work is not available.

We are looking for someone who wants more than just a temporary job and is interested in becoming a valued part of our team. For the right person, there is an opportunity for the position and responsibilities to grow over time.

Company Description

We are an established small business specializing in nutritional products, including private label products for the healthcare market. With over 40 years in business, we are continuing to expand our product line and market presence. As we grow, we are looking for motivated individuals who want to become part of our team and have the opportunity to grow with the company.