Small Business Office Administrator

nan; Crafton (Allegheny County); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

Unknown is seeking a meticulous Small Business Office Administrator to join our in-person team. You will oversee daily office operations, manage schedules, handle vendor relations, and supervise staff, while performing bookkeeping with QuickBooks.

Strong organizational and communication skills are essential, with experience in event planning and onboarding. This paid role offers growth in office management and finance within a dynamic small business.

Qualifications

• Proven experience in office administration for small businesses.
• Strong proficiency with Microsoft Office and QuickBooks.
• Supervisory or team management experience.
• Excellent organizational skills and attention to detail.
• Effective client, vendor, and team communication.
• Knowledge of bookkeeping, budgeting, payroll processing.
• Experience with event planning and scheduling.
• Ability to handle confidential information discreetly.
• HR onboarding or training experience preferred.

Responsibilities

• Manage daily office operations, including filing and record keeping.
• Coordinate scheduling for meetings, appointments, and events.
• Oversee vendor management and contract negotiations.
• Supervise administrative staff or interns and provide training.
• Handle accounts payable and receivable using QuickBooks.
• Prepare budgets, track expenses, and perform bookkeeping.
• Create reports and presentations using Microsoft Office.
• Maintain organized physical and digital filing systems.
• Support event planning for meetings and outreach initiatives.
• Manage multi-line phone systems with professional etiquette.
• Assist with client communications to enhance service.

Skills

Office Administration

Supervisory Experience

Communication Skills

Bookkeeping

Budgeting

Payroll

Event Planning

Confidentiality

HR Onboarding

Multi-line Phones

Tools

Microsoft Office

QuickBooks

Job description

Job Summary
We are seeking a dynamic and highly organized Small Business Office Administrator to join our team! This vital role is designed for a proactive individual who thrives in a fast-paced environment and is passionate about supporting small business operations. As the cornerstone of daily office functions, you will oversee administrative tasks, manage schedules, coordinate vendor relationships, and ensure smooth communication across teams. Your energetic approach and attention to detail will help foster an efficient, welcoming workspace that promotes growth and success. This paid position offers an exciting opportunity to develop your skills in office management, finance, and team leadership within a vibrant small business setting.

Responsibilities

• Manage daily office operations, including filing, record keeping, and handling confidential information with professionalism and discretion
• Coordinate scheduling for meetings, appointments, and events to optimize team productivity
• Oversee vendor management by sourcing suppliers, negotiating contracts, and maintaining positive relationships
• Supervise administrative staff or interns, providing training and ongoing development opportunities
• Handle accounts payable and receivable using accounting software QuickBooks
• Prepare budgets, track expenses, and perform bookkeeping duties to ensure financial accuracy and accountability
• Utilize Microsoft Office Suite (Word, Excel, Outlook) to create reports, spreadsheets, and presentations that support business operations
• Maintain organized filing systems both digitally and physically to ensure quick access to essential documents
• Support event planning activities for company meetings or community outreach initiatives
• Manage multi-line phone systems with professional phone etiquette while directing calls efficiently
• Assist with client communication efforts to enhance customer service experience

Qualifications

• Proven experience in office administration or related roles within a small business environment
• Strong proficiency in Microsoft Office applications, spreadsheets, and office management software such as QuickBooks or similar accounting tools
• Demonstrated supervisory or team management experience with the ability to motivate staff effectively
• Excellent organizational skills with keen attention to detail in handling clerical tasks and filing systems
• Effective communication skills for client interactions, vendor negotiations, and team collaboration
• Knowledge of bookkeeping, budgeting, payroll processing, and basic accounting principles
• Experience with event planning and managing schedules efficiently
• Ability to handle confidential information discreetly while maintaining professionalism at all times
• Technical proficiency in office equipment including multi-line phones and digital communication tools
• Prior experience in human resources functions such as onboarding or training preferred but not required

Join us as a Small Business Office Administrator if you’re ready to energize our team with your organizational expertise! Bring your proactive attitude, technical skills, and passion for supporting small business success — we can’t wait to see what you’ll accomplish!

Pay: $22.00 - $27.00 per hour

Expected hours: 30.0 per week

Benefits:

• Flexible schedule

Work Location: In person