Office Coordinator

Talentify; Clinton Park (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

Talentify is seeking an Operations Specialist in New York to serve as the operational backbone of the office. You will manage inventory, assist with administrative tasks, and gain hands-on training in our systems and processes.

The role emphasizes taking ownership, accurate documentation, and teamwork to keep daily operations moving smoothly while contributing to continuous improvement and a safe work environment.

Qualifications

• Accurate data entry with attention to quantity and quality.
• Strong organisational skills with ability to prioritise tasks.
• Comfortable working in a hands-on operations role and learn systems quickly.

Responsibilities

• Review inquiries, route messages, and follow up as needed.
• Unload deliveries and stage products for workflow.
• Maintain a clean, organized office environment and stockroom.
• Receive, inspect, and document incoming materials in ERP.
• Label, store, and organise materials for efficient workflows.
• Coordinate with facilities vendors to support operations.
• Schedule shipments and plan logistics.
• Support inventory accuracy and workplace safety initiatives.

Skills

Attention to detail

Team player

Microsoft Office

Communication

Physical stamina

Education

High School Diploma

Tools

MRPeasy

Monday.com

Oracle

Job description

Our Operations Specialist is the operational backbone of our office. This role is a mix of inventory handling and office support. You will handle a wide range of administrative, data entry, inventory, and reporting activities that keep the business moving every day. This is a hands-on role where you will be trained in our systems and processes, and we expect you to take ownership of your responsibilities over time.

You will be responsible for unloading product deliveries, staging products based on workflow, kitting internal orders and assisting with organizing and maintaining existing inventory. Issuing and receiving parts into our ERP system.

In This Role, Your Responsibilities Will Be:

• Review and route inquiries professionally, take messages, and follow up as needed.
• Handle everyday errands: lunch runs, document deliveries, and miscellaneous tasks as they come up.
• Maintain a clean, organized office environment.
• Receive, inspect, and document incoming materials to ensure accuracy, quality, and compliance with established procedures
• Store, label, and organize materials to support efficient workflows and safe handling practices
• Maintain the company stockroom of office and break room supplies
• Coordinate with facilities vendors and service providers to support office operations
• Schedule shipments and plan logistics
• Support continuous improvement efforts related to inventory accuracy, process efficiency, and workplace safety
• Maintain calibration records and documentation
• Follow all safety, quality, and regulatory requirements while contributing to a respectful and inclusive work environment

Who You Are:

You work cooperatively with others across the organization to achieve shared objectives and build strong partnerships. You take responsibility for delivering on commitments and follow through on agreements to ensure reliable results. You readily take action, even in the face of uncertainty, and look for practical solutions to keep work moving forward. You plan and prioritize work effectively, aligning daily activities with broader operational goals to support team and business success. If you are organized, reliable, and eager to learn, we will teach you the rest.

For This Role, You Will Need:

• Attention to detail and a commitment to accuracy, safety, and quality
• Comfortable using a computer—experience with Microsoft Office (Outlook, Excel, Word) or similar tools.
• Must be able to work well in a team
• Ability to read, write and to follow instructions, and work independently with little guidance
• Ability to lift 60+ lbs
• Organized and able to juggle multiple tasks without dropping the ball.
• Clear verbal and written communication skills.
• Dependable, punctual, and able to work independently once trained.
• Willing to take on a wide variety of tasks—no job is too small.
• Positive attitude and eagerness to learn new skills and systems.

Preferred Qualifications That Set You Apart:

• Previous administrative, clerical, front desk, or office experience preferred
• Experience with MRPeasy, Monday.com, or Oracle
• Experience using inventory or warehouse management systems
• Understanding of lean principles, continuous improvement tools, or 5S practices
• Interest in learning new processes, technologies, or cross functional

Benefits (employee contribution):

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.