Office Assistant

Northwest Exterminating; Tucson (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Health savings account

Paid time off

Vision insurance

Job summary

Northwest Exterminating is seeking a dependable Office Assistant to support day-to-day operations and provide administrative support to management and staff. The role emphasizes accuracy, confidentiality, and handling multiple priorities with professionalism.

Responsibilities include scheduling, document preparation, inventory management, visitor greetings, and expense processing. A strong MS Office skillset and effective communication are essential for success in this in-person position at our

Qualifications

• Ability to manage multiple priorities with accuracy and confidentiality.
• Strong organizational, time-management, and communication skills.
• Proven experience in administrative support or office roles preferred.
• Legal eligibility to work in the U.S.

Responsibilities

• Provide general administrative support to management and staff
• Schedule meetings, coordinate travel, and assist with meeting logistics
• Prepare reports, presentations, spreadsheets, correspondence, and other documents
• Order and maintain office, breakroom, and operational supplies
• Monitor inventory and coordinate mail, packages, shipments, and deliveries
• Greet and assist visitors in a professional and courteous manner
• Assist Customer Service with printing and mailing invoices
• Support expense processing, including receipts and expense reports
• Maintain organized files, records, and administrative documentation
• Communicate with vendors and service providers as needed
• Maintain confidentiality when handling sensitive company and employee information
• Support special projects and other administrative duties as assigned

Skills

Organization

Time management

Attention to detail

Verbal communication

Written communication

Multitasking

Confidentiality

Teamwork

Independent work

Professional judgment

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

We are seeking a dependable and organized Office Assistant to support day-to-day office operations and provide administrative support to management and staff. This role is ideal for someone who is detail-oriented, professional, and able to manage multiple priorities with accuracy and confidentiality.

What You'll Do

• Provide general administrative support to management and staff
• Schedule meetings, coordinate travel, and assist with meeting logistics
• Prepare reports, presentations, spreadsheets, correspondence, and other documents
• Order and maintain office, breakroom, and operational supplies
• Monitor inventory and coordinate mail, packages, shipments, and deliveries
• Greet and assist visitors in a professional and courteous manner
• Assist Customer Service with printing and mailing invoices
• Support expense processing, including receipts and expense reports
• Maintain organized files, records, and administrative documentation
• Communicate with vendors and service providers as needed
• Maintain confidentiality when handling sensitive company and employee information
• Support special projects and other administrative duties as assigned

What You Bring

• High school diploma or equivalent
• Previous office, administrative, customer service, or support experience preferred
• Strong organizational, time-management, and attention-to-detail skills
• Excellent verbal and written communication skills
• Ability to prioritize multiple tasks and meet deadlines
• Ability to work independently and as part of a team
• Intermediate proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Professional judgment and ability to maintain confidentiality
• Strong English reading, writing, speaking, and comprehension skills
• Legal eligibility to work in the U.S.

What We Offer

• A professional and collaborative work environment
• Opportunities for growth and professional development
• A varied role with the opportunity to support teams across the organization

About Us

We are committed to providing a professional, supportive, and organized workplace where our team can do their best work.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person